Important Recruitment Information for this vacancy:
Kansas Bureau of Investigation
The Kansas Bureau of Investigation is the premier criminal investigative agency in the state of Kansas. The KBI is committed to its critical mission of preventing crime and enhancing public safety in Kansas. We employ individuals who exemplify the highest standards of integrity, service, and dedication. Come feel like you are part of something bigger at the KBI.
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. The KBI does not provide sponsorship for this position.
E-Verify: The Kansas Bureau of Investigation (KBI) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
Kansas Bureau of Investigation
About the Position:
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Who can apply: Applicants who meet the minimum qualifications
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Classified/Unclassified Service: Unclassified
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Full/Part-time: Full-Time
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Regular/Temporary: Regular
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Work Schedule: Days
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Eligible to Receive Benefits: Yes
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Veterans’ Preference Eligible: Yes
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Search Keywords: KBI, Topeka, Legal Assistant, Paralegal
Compensation:
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Hourly Pay Range: $25.00 - $30.00
Note: Salary can vary depending upon education, experience, or qualifications.
Employment Benefits:
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Day one comprehensive medical, mental, dental, vision, and additional coverage
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Sick & Vacation leave
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Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
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Paid State Holidays
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Fitness Centers in select locations
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Employee discounts with the STAR Program
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Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities:
Position Summary:
This Legal Assistant is located in Topeka, at KBI Headquarters. The Legal Assistant provides administrative support to KBI attorneys and Executive Staff, and supports other KBI functions and personnel as needed. Routinely, collaborates and communicates with personnel in other areas of the KBI and with external partners.
Job Responsibilities may include but are not limited to the following:
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Reviewing, researching (via Westlaw, PACER, statutory or legislative history and other sources), coordinating, preparing, compiling and/or copying and drafting responses to various legal or other documents in an accurate and timely fashion, including but not limited to: Kansas Open Records Act requests and other incoming correspondence, subpoenas, discovery requests, pleadings, briefs, motions, inquisition applications, inquisition subpoenas, pen registers, GPS tracking orders, affidavits, exhibits, wiretap applications, presentations, trial notebooks, etc. Where appropriate, invoicing and tracking payment for records provided. Providing draft documents and reports for review, approval and use by KBI attorneys. Performing other duties as assigned by KBI Chief Counsel and Executive Staff.
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Maintaining a calendar system to ensure timely compliance with scheduled deadlines. Organizing, indexing, storing, maintaining, and/or transferring inventories of paper records; and scanning records into document management system for retention and access. Providing phone coverage for Legal Division. Answer, return, screen, and refer phone calls as appropriate while maintaining a polite and professional attitude.
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Assisting KBI attorneys with state and federal court e-filing protocols, Kansas Office of Administrative Hearings (OAH) proceedings, and other court related systems/portals, and monitor pending litigation to ensure pleadings are timely downloaded and saved, dates/deadlines are calendared and anticipate the needs of outside counsel, including assisting outside counsel with discovery requests propounded to the KBI.
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Assisting KBI Executive Officer/Legislative liaison by researching, monitoring, tracking and maintaining legislation of interest to the KBI.
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Miscellaneous tasks, such as: maintaining legal files and law library; proofreading documents; making travel arrangements; drafting travel expense logs, purchasing supplies; delivering documents and other media to the courthouse and/or other locations; renewing KBI subscription services.
Qualifications:
Education
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Secondary education, Paralegal Certification, or equivalent experience.
Licensing & Certification
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Paralegal Certification preferred.
Minimum Qualifications
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Six plus years experience in a Legal Assistant or Paralegal role – applicable education may be substituted for experience as determined relevant by the agency
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Proficiency in Microsoft Office software
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Solid organizational skills
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Excellent grammar and written and oral communication skills
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Ability to proofread and edit for grammar, spelling, syntax and style
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Adaptability and ability to multitask and prioritize daily activities
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Resourcefulness in researching legal, legislative and other materials and issues
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History of exercising keen discretion with the handling highly confidential and sensitive material
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Ability to stay on task and ignore/avoid distractions
Preferred Qualifications
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Prefer proficiency in using Westlaw or other legal research platforms; ability to learn quickly and adapt easily; confident, easy-going disposition and desire to get along well with others and collaborate with legal team, but comfortable working alone with little direction, also; self-motivated and self-disciplined; able to handle sensitive or confidential situations and information with extreme tact; awareness and understanding of complex legal terms and concepts, as well as ability to organize disorganized materials and introduce efficiencies into workflows.
Post-Offer, Pre-employment Requirements
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As a condition of employment, you will be subject to a pre-employment process to include a polygraph examination, fingerprint based records check, and comprehensive background investigation, including reference check of past and present employers. The pre-employment process will be waived for current KBI personnel who have previously completed the screening requirements
Recruiter Contact Information:
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Name: Luci Zieman
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Email: [email protected]
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Phone: 785-296-8200
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Mailing Address: 1620 SW Tyler; Topeka, KS 66612
Required documents for this application to be complete:
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On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed.
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Tax Clearance Certificate, valid
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Transcripts
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DD214 (if you are claiming Veteran’s Preference)
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Inside your Job Application upload these documents:
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Resume (or choose existing if you have one)
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Cover Letter
Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.
Visit the Tax Clearance site for more information and where to obtain this Kansas Department of Revenue document.
Job Application Process
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
How to Claim Veterans Preference
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Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should
not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to
[email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.
