Job Overview
Seven Ventures Group and Mister Postman are seeking a dependable, organized, and proactive Administrative and Executive Support Coordinator to provide direct support to the Founder and assist with daily business operations.
This is a five-day hybrid position consisting of:
- Two days per week providing reception and administrative support at a professional office space
- One day per week supporting Mister Postman, a coworking space in Renton
- Two days per week working remotely on administrative and executive support tasks
The ideal candidate is professional, resourceful, comfortable working independently, and able to manage responsibilities across multiple businesses and locations.
Key Responsibilities:
Office Reception Support
- Greet visitors, clients, tenants, and vendors professionally
- Answer and direct phone calls
- Manage appointments, visitor access, mail, packages, and deliveries
- Maintain an organized and welcoming reception area
- Assist with office supplies, filing, scanning, and general administrative needs
Mister Postman Coworking Support
- Welcome members, visitors, and prospective clients
- Assist with tours, meeting room reservations, and general inquiries
- Receive, organize, and distribute member mail and packages
- Support business address customers and coworking members
- Help maintain a clean, organized, and professional environment
- Assist with events, workshops, and member onboarding when needed
Executive and Remote Support
- Manage calendars, meetings, appointments, and reminders for the Founder
- Draft and proofread emails, documents, reports, and correspondence
- Complete data entry and maintain organized digital records
- Track projects, deadlines, invoices, and follow-up items
- Assist with client, vendor, and partner communication
- Conduct research and support special projects
- Provide basic bookkeeping or QuickBooks support when needed
- Maintain confidentiality when handling sensitive business information
Qualifications
- Previous experience in administrative support, reception, customer service, office management, or executive assistance
- Strong written and verbal communication skills
- Excellent organization, time management, and attention to detail
- Ability to work independently and manage multiple priorities
- Professional phone and customer service etiquette
- Proficiency with Microsoft Office or Google Workspace
- Experience with QuickBooks is preferred but not required
- Reliable transportation for scheduled on-site work
- Comfortable learning new systems and supporting multiple business operations
The ideal candidate is proactive, dependable, professional, and interested in supporting entrepreneurs, small businesses, and community-focused work.
Pay: From $3,000.00 per month
Work Location: Hybrid remote in Bellevue, WA 98015
