Primary Function:
The Entry-Level Buyer supports the Purchasing Department by assisting with the procurement of materials, supplies, and services required for daily operations. This position is responsible for processing purchase orders, maintaining accurate purchasing records, communicating with vendors, and providing administrative support while ensuring timely and cost-effective purchasing practices.
Reports to: VP Operations
Expectations:
- Understand and comply with all company policies, standards, rules, and procedures as outlined in the Employee Handbook and communicated through training and company notifications.
- Maintain a high level of accuracy and organization when processing purchase orders, maintaining records, and completing assigned administrative tasks.
- Communicate professionally with vendors and internal departments while providing excellent customer service and supporting daily purchasing operations.
- Demonstrate a positive attitude, willingness to learn, and commitment to continuous improvement by identifying opportunities to improve efficiency and supporting the goals of the Purchasing Department.
Safety:
- As an active Beverly Knits employee it is your responsibility to ensure that associates are compliant with all Beverly Knits safety rules and policies. These policies are communicated and given to each associate at their orientation and listed on the L drive of the server: L:\Human Resources\Employee Resources\Policies
Job General Responsibilities:
- Ask for additional training if you find yourself in a situation that you are unfamiliar with. Do not take chances with Safety or Quality!
- Understand and comply with company standards, rules, procedures and policies. Offer suggestions for improvement of procedures that improve quality levels, increase efficiency and improve communications.
- Take independent action to ensure the safety of employees, improve quality and efficiency.
- Be a positive contributor continually seeking improvements.
- Continuously learn and train others in your knowledge.
Job Specific Responsibilities:
- Create and process purchase orders for production materials, office supplies, and other company purchases.
- Communicate with vendors regarding pricing, order status, deliveries, and product availability.
- Request and compare vendor quotations.
- Follow up on open purchase orders and back orders to ensure on-time delivery.
- Maintain purchasing records, files, and supplier documentation.
- Assist with inventory replenishment and monitor stock levels.
- Match purchase orders with invoices and resolve discrepancies.
- Update purchasing spreadsheets, reports, and databases.
- Answer phone calls and respond to emails professionally.
- Scan, file, and organize purchasing documents.
- Assist with administrative projects and other office duties as assigned.
- Work closely with Production, Warehouse, Accounting, and Customer Service to support daily operations.
- Minimum education requirements include being able to read and write in English to fill out tickets, read and understand instructions and explain problems effectively in a positive manner.
- Must comply with all safety, quality and production requirements and instructions.
- Ability to learn and analyze.
- Desire to contribute to the company’s continuous improvement process.
- High school diploma or GED required.
- Associate degree in Business,
- Supply Chain, or a related field is a plus.
- Previous office, customer service, or administrative experience preferred but not required.
- Strong computer skills, including Microsoft Excel, Word, Outlook, and Teams.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Professional communication and customer service skills.
- Positive attitude with a willingness to learn and grow.
