About the Position
Vortech Contracting is seeking an organized and dependable Accounts Receivable Billing Specialist to join our office team in Winnie, Texas.
This position is responsible for preparing and submitting customer invoices, processing work-in-progress time sheets for billing, and working within multiple customer billing systems and portals. The ideal candidate will be detail-oriented, comfortable working with numbers and time records, and capable of managing multiple customers, projects, and billing requirements.
We are a growing small business and are looking for someone who works well with others, communicates clearly, and takes ownership of ensuring that work is billed accurately and on time.
Primary Responsibilities
- Prepare and submit accurate customer invoices.
- Review and process work-in-progress time sheets for billing.
- Verify employee hours, labor classifications, billing rates, equipment charges, materials, and other billable costs.
- Ensure invoices comply with customer contracts, purchase orders, rate sheets, and billing requirements.
- Enter and submit billing information through Aptus and other customer systems and invoicing portals.
- Gather and organize supporting documentation, including time sheets, field tickets, receipts, purchase orders, and job reports.
- Work with project managers, supervisors, and field personnel to obtain missing or corrected billing information.
- Track work in progress and unbilled revenue to help ensure completed work is invoiced promptly.
- Maintain accurate accounts receivable and billing records.
- Monitor submitted invoices and respond to rejected or disputed billings.
- Research billing discrepancies, short payments, and customer questions.
- Correct and resubmit invoices and supporting documentation as needed.
- Assist with customer account reconciliations.
- Help ensure weekly, monthly, and customer-specific billing deadlines are met.
- Perform other accounts receivable and administrative duties as assigned.
Required Qualifications
- Bachelor’s degree in accounting, finance, business administration, or a related field.
- One to three years of experience in accounts receivable, customer billing, invoicing, accounting support, or a similar role.
- Strong attention to detail and commitment to accuracy.
- Ability to review time sheets, billing rates, and supporting documentation.
- Proficiency with Microsoft Excel, Outlook, and other Microsoft Office programs.
- Ability to learn and work efficiently within multiple customer billing systems and online portals.
- Strong organizational and time-management skills.
- Ability to manage multiple projects, customers, and deadlines.
- Professional written and verbal communication skills.
- Ability to research discrepancies and follow issues through resolution.
- Ability to work independently while contributing to a team.
Preferred Qualifications
- Experience with QuickBooks or similar accounting software.
- Experience with Aptus or other customer invoicing portals.
- Experience in construction, industrial services, oil and gas, pipeline, or contractor billing.
- Familiarity with time-and-material, unit-rate, or project-based billing.
- Experience reviewing work-in-progress reports and unbilled revenue.
- Familiarity with purchase orders, customer rate sheets, field tickets, and job-cost documentation.
What We Are Looking For
The right candidate will be dependable, organized, and comfortable asking questions when information is incomplete or does not look correct. This position requires someone who understands that accurate and timely billing directly affects company cash flow and project performance.
The selected candidate does not need experience with every customer system on the first day, but must be comfortable learning new platforms, following different customer billing procedures, and maintaining detailed records.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Ability to Commute:
Work Location: In person
