Position Overview
As an AP Specialist, you will provide high quality support and outstanding customer service to all areas of the Acadia organization. You’ll process a high volume of vendor and subcontractor invoices with accuracy through our ERP software, Viewpoint.
The role is situated in a collaborative environment – working closely with a small group of peers towards team goals. The AP Processing team is a great team to grow technically and professionally. We hire only the most driven people, and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.
Company Overview
Acadia Services. LLC is an underground utility construction company headquartered in Southlake, TX. Acadia works primarily in the DFW area completing residential, commercial, and municipal underground utility construction projects. Acadia was founded in 2016 and is a rapidly growing organization with endless career opportunities. At Acadia, it is our mission to provide our clients with safe, on-schedule, and superior quality for all contracted services.
Location
This position is based out of our corporate office at 351 W. Southlake Blvd, Southlake, TX 76092. This is NOT a remote position. This position is in a professional office setting. Office hours are 7:00 am until 5:00 pm Monday through Friday. Business casual is the dress code.
Responsibilities
- Manage assigned workflows to ensure timely processing of vendor and Subcontractor invoices
- Process a high volume of invoices with accuracy
- Perform three-way-match reconciliation of purchase order to goods receipt to invoice
- Understand and apply tax plans appropriately to the processing of vendor invoices for multiple project locations.
- Provide excellent customer service to internal and external customers; understand Acadia’s core business and promote a sense of urgency toward business-critical issues.
- Be a team player to help answer accounts payable team members questions timely and accurately
- Follow processes, procedures and internal controls
- Identify and communicate opportunities for process improvement; collaborate with internal and external partners to increase efficiencies in the department
- Reliable and consistent attendance
Secondary Roles and Responsibilities:
- Support and participate in collaboration activities to promote and implement continuous process improvement
- Perform other job-related tasks as needed or assigned
Qualifications:
- Working knowledge of computers and experience in the use of Microsoft Outlook, Excel and Word
- Experience in a professional work environment
- Effective verbal and written communication skills; clearly conveys messages and ideas, gains understanding; generates interest and holds attention, listens and is open to the ideas of others
- Highly motivated and self-directed; initiative and a sense of urgency to get things done
- Attention to detail with ability to recognize discrepancies; ability to spot and anticipate problems and seek solutions
- Excellent analytical, math and organization skills
- Ability to understand both functional and end-to-end processes and controls
- Excellent organization and time management skills; ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work
- Excellent customer service and collaboration skills; ability to connect and build relationships with others inside and outside the organization
- Ability to work with a high degree of accuracy with minimal supervision in a high-volume environment
- Ability to understand the implications of new information for both current and future problem-solving and decision-making
- Critical thinking and problem-solving skills; ability to use logic and reasoning to analyze and identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Ability to be flexible and adapt to new processes and procedures to ensure efficiency and excellence in A/P Processing
- Maintains a “take charge" attitude; is persistent and tenacious; drives to accomplish objectives; influences others by instilling excitement and a sense of urgency
Job Type: Full-time
Pay: $40,000.00 - $52,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Southlake, TX 76092 (Required)
Ability to Relocate:
- Southlake, TX 76092: Relocate before starting work (Preferred)
Work Location: In person
