Job Overview
We are seeking a dynamic and highly organized Office Manager/Receptionist to join our team! This vital role combines front desk responsibilities with office management duties, ensuring smooth daily operations and exceptional client interactions. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills, ready to create a welcoming environment while efficiently handling administrative tasks. This paid position offers an exciting opportunity to contribute to a professional and collaborative workplace where your organizational talents will shine.
Duties
- Greet parents and children warmly, providing excellent customer service and managing front desk operations with professionalism and courtesy
- Check children in and out and enter roll - manage enrollments, drops, and transfers
- Answer emails and multi-line phone systems promptly, directing calls and emails accurately and taking detailed messages when necessary
- Perform data entry, maintain filing systems, and update spreadsheets with precision to ensure accurate record-keeping
- Handle office supplies inventory, place orders as needed, and oversee general office maintenance to promote a productive environment
- Assist with bookkeeping tasks, take payments, and make regular sales
- Support administrative functions including proofreading documents, managing correspondence, and supporting team members with personal assistant tasks
- Communicate with parents about Empire programs
- Ensure opening and closing cleaning duties are completed
Requirements
- Proven experience in office management and childcare within a professional setting
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Exceptional communication skills, including phone etiquette and client interaction experience; bilingual abilities are a plus
- Technical proficiency in using multi-line phone systems, data entry tools, and basic bookkeeping software
- Demonstrated ability to handle confidential information discreetly while maintaining a positive attitude under pressure
Join us in creating an inviting atmosphere for clients and supporting our team’s success through your expert office management skills! This role is perfect for someone eager to bring energy, efficiency, and professionalism to a vibrant workplace.
Pay: $10.00 - $13.00 per hour
Benefits:
- 401(k)
- Employee discount
- Health insurance
- Paid time off
- Referral program
Work Location: In person
