Experience: Senior Level
Salary: $65,000 - $80,000 per year
Job Details
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Key Responsibilities
Project Administration & Setup
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Set up new jobs in the company software, including budgets, cost codes, documentation folders, and project details.
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Maintain accurate and organized project records throughout the project lifecycle.
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Assist with contract review and ensure proper documentation is collected before work begins.
Permitting & Compliance
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Prepare and submit permit applications; track progress and obtain final approvals.
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Maintain and update all city business licenses.
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Save documentation within construction software for projects
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Maintain all project insurance certificates and request compliant documentation from vendors and subcontractors.
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Ensure subcontractor and vendor compliance with company safety, insurance, and documentation requirements.
Submittals & Documentation
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Prepare, submit, and track project submittals; follow up with builders and clients to secure timely approvals.
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Manage project communication logs, RFIs, meeting minutes, and distribution of approved documents.
Change Orders
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Track pending change orders and follow up with builders through the approval process.
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Prepare deduct and additive change orders; maintain logs and coordinate internal approvals.
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Ensure change orders are properly coded and entered into the job cost system.
Scheduling & Coordination
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Assist the project team with scheduling crews, deliveries, inspections, and materials.
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Coordinate with field supervisors, subcontractors, and vendors to ensure project timelines are met.
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Update project schedules, trackers, and calendars as required.
Cost Control & Project Financials
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Apply job cost coding to invoices and purchase orders.
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Support project managers with budget tracking, cost forecasting, and financial accuracy.
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Ensure change orders and adjustments are reflected correctly in project budgets.
Project Closeout
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Prepare and submit job closeout documents, including O&M manuals, warranties, as-builts, and final permits.
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Confirm all compliance documents are completed and archived at project completion.
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Qualifications
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2–4 years of experience as a Project Coordinator, Project Admin, Estimating Assistant or similar role in construction; pipeline, utilities, or civil construction experience preferred.
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Experience with pulling permits, managing submittals, and tracking change orders.
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Strong knowledge of construction job cost coding and contract documentation.
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Proficiency with construction management software (e.g., ProContractor Viewpoint, Procore, BlueBeam, Sage, Buildertrend, or similar).
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Excellent organizational, communication, and follow-up skills.
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Ability to read and interpret construction documents, contracts, and specifications.
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Strong proficiency in Microsoft Office (Excel, Word, Outlook).
A bit about us:
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Leading General Contractor
Why join us?
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Medical, Dental, Vision
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