Position Summary
Sunbelt Material Handling is seeking a detail-oriented and dependable Accounts Payable Specialist to support our Dallas operations. This position is responsible for the accurate and timely processing of vendor invoices, maintaining accounts payable records, coordinating approvals, reconciling vendor statements, and supporting accounting functions.
The ideal candidate is highly organized, able to manage multiple priorities, and committed to maintaining accuracy in a fast-paced environment.
Essential Duties and ResponsibilitiesAccounts Payable (AP)
- Process vendor invoices accurately and timely.
- Match invoices to purchase orders, receiving documents, and approvals.
- Enter invoices and payment information into accounting systems.
- Coordinate invoice approvals through TrinDocs.
- Review invoices for proper coding, authorization, and supporting documentation.
- Reconcile vendor statements and resolve discrepancies.
- Communicate with vendors regarding payment status, account inquiries, and invoice issues.
- Maintain accurate AP records and filing systems.
- Assist with weekly check runs and electronic payment processing.
- Monitor outstanding payables and ensure timely payment of vendor obligations.
- Assist with month-end AP closing activities.
- Maintain compliance with company policies and accounting procedures.
Administrative & Accounting Support
- Assist with daily accounting and administrative functions.
- Support month-end closing activities and reporting.
- Maintain confidentiality of financial and company information.
- Work closely with service, parts, and operations departments regarding purchase orders, invoices, and vendor payments.
- Assist with audits and accounting record requests as needed.
- Perform other accounting and administrative duties as assigned.
Qualifications
- Previous Accounts Payable experience preferred.
- Experience with Softbase, Tinnacity, and TrinDocs preferred.
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and manage multiple responsibilities.
- Proficient in Microsoft Office, particularly Excel.
- Strong communication and problem-solving skills.
- Ability to work independently and as part of a team.
- High school diploma or equivalent required; accounting coursework or related experience preferred.
Physical & Work Requirements
- Full-time, in-office position located in Dallas, Texas.
- Ability to sit and work at a computer for extended periods.
- Frequent use of a computer, calculator, telephone, and office equipment.
- Ability to occasionally lift and carry files, office supplies, or boxes weighing up to 20 pounds.
- Ability to communicate effectively with vendors, employees, and management.
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Health Savings Account (HSA)
- Life Insurance
- 401(k) Retirement Plan
- Employee Stock Ownership Plan (ESOP)
- Paid Time Off
Application Question(s):
- How many years of Accounts Payable experience do you have?
- Have you worked with accounting software such as Softbase, Tinnacity, TrinDocs, or similar systems?
Work Location: In person
