Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office. Your energetic approach and organizational skills will help manage daily tasks, coordinate communications, and assist with various clerical functions. This position offers an exciting opportunity to contribute to a professional environment that prioritizes efficiency and customer service. The ideal candidate is highly organized, tech-savvy, and capable of handling multiple responsibilities with enthusiasm.
Responsibilities
- Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Support office management tasks such as filing, organizing documents, proofreading correspondence, and maintaining office supplies
- Assist with bookkeeping duties using QuickBooks or similar accounting software to support financial record-keeping
- Provide excellent customer service by responding promptly to client inquiries via phone or email and supporting client communication efforts
- Support personal assistant tasks such as travel arrangements, appointment reminders, and document preparation as needed
Requirements
- Proven office experience with strong clerical skills including filing, data entry, and document management
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong communication skills, including phone etiquette and customer support experience; bilingual abilities are a plus
- Familiarity with multi-line phone systems and front desk operations
- Demonstrated technical proficiency in productivity software, spreadsheets, and word processing tools
- Previous experience in office management or administrative roles within medical reception or similar settings is advantageous
- Ability to handle confidential information discreetly while maintaining professionalism at all times
Join us in this energetic role where your organizational talents will make a meaningful impact! We value dedicated professionals committed to delivering exceptional administrative support in a vibrant work environment.
Pay: From $17.00 per hour
Work Location: In person
