About the Role
Beyond Media Global is an award-winning, full-stack digital and experiential agency, and we're looking for a detail-oriented, reliable Administrative Assistant & Bookkeeper to keep our day-to-day operations and finances running smoothly. This is a part-time role ideal for someone equally comfortable managing the books and handling the administrative tasks that keep a busy agency organized. You'll work closely with leadership and have visibility into both the financial and operational sides of the company.
Bookkeeping Responsibilities
- Maintain accurate, up-to-date financial records in Zoho Books
- Manage accounts payable and accounts receivable, including client invoicing and vendor payments
- Perform monthly bank and credit card reconciliations
- Record, categorize, and track expenses and income
- Track project-based billing and retainers, and monitor outstanding balances
- Prepare contractor/freelancer paperwork and issue 1099s; maintain W-9s on file
- Assist with payroll processing and coordination [via your payroll platform]
- Generate monthly and quarterly financial summaries for leadership
- Organize and prepare documentation for the company's CPA at tax time
- Support sales tax tracking and filings, if applicable
Administrative Responsibilities
- Provide general office and administrative support to leadership
- Manage scheduling, correspondence, and follow-ups
- Maintain organized digital files, records, and documentation
- Coordinate with vendors, clients, and contractors as needed
- Track subscriptions, renewals, and office supplies
- Assist with onboarding paperwork and basic HR recordkeeping
- Keep CRM and internal trackers current and accurate
Qualifications
- 2+ years of bookkeeping experience (agency, media, or project-based business a plus)
- Proficiency in Zoho Books and strong Excel / Google Sheets skills
- Solid understanding of AP/AR, reconciliations, and basic accounting principles
- Highly organized with excellent attention to detail and accuracy
- Discretion and professionalism handling confidential financial information
- Strong written and verbal communication skills
- Ability to work independently and manage time effectively in a part-time capacity
- Associate's or Bachelor's degree in Accounting, Business, or related field preferred
Nice to Have
- Familiarity with the broader Zoho ecosystem (Zoho CRM, Zoho Expense, Zoho Payroll)
- Tech Saavy
- Loves NJ
- Familiarity with media, marketing, or creative agency operations
- Experience with payroll platforms and expense-management tools
Compensation & Benefits
- Pay: $20–$30 per hour, commensurate with experience
- 401(k) retirement plan
- Paid time off and paid sick leave
- Paid holidays
- Hybrid schedule: 2 days per week on-site at our Paramus, NJ office
Pay: $20.00 - $30.00 per hour
Benefits:
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
Work Location: In person
