Job Title: Accounts Receivable Clerk
Reports To: Finance Director
Department: Finance
Prepared Date: 06/2026
FLSA Status: Non-exempt hourly
The mission at Prairie Restorations, Inc. (PRI) is, “To produce and provide the most ecologically appropriate tree and shrub products and services possible to restore and manage native tree and shrub communities.” In accordance with Prairie Restorations, philosophy, all team members work together sharing a common goal of a successful, profitable, and innovative company. All team members are to be role models of our Core Values.
Our Core Values
Growing together with positive perseverance
Passion to do right by nature
Integrity and respect for all.
This job description identifies areas of accountability. This is not an all-inclusive list of duties. These are primary responsibilities.
Summary
Prepares, records, verifies, analyzes and reports accounts receivable transactions, and posts customer payments on a timely basis. Maintains and reconciles accounts receivable ledger accounts, financial statements and reports. May provide a variety of credit and collection functions.
Essential Duties and Responsibilities
1. Prepares, records, verifies, analyzes and reports accounts receivable transactions, and posts customer payments on a timely basis. Ensure timely collection of cash receipts from customers.
2. Maintains and reconciles accounts receivable ledger accounts, financial statements and reports.
3. Adheres to accounts receivable policies and procedures and ensures external and internal controls and policies are adhered to.
4. Assists in identifying potential problem accounts and sends follow-up correspondence. May produce reports of accounts that are in arrears and analyses of bad debt and prepare analyses and reconciliations of invoice runs to detect fraud. Reviews and monitors credit sources, credit files, customer applications and delinquent accounts.
5. Monitors and resolves customer deductions in a timely manner.
6. May assist other colleagues with invoice creation and processing.
7. May provide a variety of credit and collection functions.
8. Performs other office administrative duties including but not limited to assisting with ordering office supplies and other supplies/services.
9. Acts as back up for accounts payable
10. May obtain required information from credit organizations, banks and loan associations.
11. Performs other duties and responsibilities as requested or required.
Knowledge and Skill
- Strong attention to detail
- Good verbal and written communication skills
- High level of organization and time management skills
- Ability to work independently, multi-task, and prioritize
- Flexible, adaptable, detail-oriented and self-motivated
- Basic knowledge of Microsoft Word, Excel, and Outlook
- Very adaptable – responds effectively to changes in situation or information; ability to influence others
and build consensus using good written and verbal communication skills
- Minimum of one year of previous accounts receivable, bookkeeping, accounting and/or financial experience preferred
- High School diploma or equivalent
- Associate degree in accounting a plus
Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the colleague is frequently required to sit, stand, walk, talk or
hear; uses hands to finger, handle, or touch objects or controls. Duties include data entry 80% of the
time. The colleague may lift, push or pull up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust
focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
The position is an office-based position.
