Overview
Join our dynamic team as a Front Desk Receptionist and Office Assistant, where your energy and organizational skills will set the tone for a welcoming and efficient office environment. In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth communication and seamless administrative operations. Your proactive approach and attention to detail will contribute to a positive workplace experience for everyone who walks through our doors or calls in. This paid position offers an exciting opportunity to develop a broad skill set in office management, customer service, and administrative support.
Duties
- Greet visitors warmly, verify appointments, and direct them appropriately to ensure a professional first impression
- Manage multi-line phone systems with confidence, answering inquiries promptly and routing calls accurately using proper phone etiquette
- Handle incoming correspondence, including emails, mail, and packages, with efficiency and attention to detail
- Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records
- Support office management tasks such as calendar management, appointment scheduling, and meeting coordination
- Perform data entry and bookkeeping functions using software like QuickBooks and Microsoft Office applications
- Assist with clerical duties including proofreading documents, preparing reports, managing inventory supplies, and supporting administrative projects
Experience
- Proven experience working at a front desk or in an office environment with strong customer service skills
- Familiarity with multi-line phone systems and professional phone etiquette
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools
- Previous clerical or administrative experience that showcases organizational skills, time management, and attention to detail
- Experience with bookkeeping software such as QuickBooks or similar platforms is a plus
- Personal assistant or office support roles that involved calendar management, filing, proofreading, or customer support will be considered advantageous
This role is perfect for motivated individuals eager to contribute to a well-organized office environment while enhancing their administrative expertise. We value proactive team players who excel at multitasking and delivering exceptional customer support in a fast-paced setting.
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
