Job Summary
We are seeking an energetic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and callers alike. Your proactive approach and excellent communication skills will ensure smooth office functioning, support administrative tasks, and create a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team environment.
Duties
- Greet visitors warmly and direct them appropriately, ensuring a professional and friendly atmosphere at all times
- Answer, screen, and route incoming calls using multi-line phone systems with courtesy and efficiency
- Manage appointment scheduling, calendar management, and coordinate meetings for staff members
- Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using Microsoft Office and Google Workspace tools
- Handle clerical tasks such as proofreading documents, managing correspondence, and processing invoices with attention to detail
- Support office management activities including supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
- Provide customer support by addressing inquiries promptly and professionally in person or via phone or email
Skills
- Proven experience in office administration or receptionist roles with strong organizational skills
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with multi-line phone systems, phone etiquette, and front desk operations
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Strong typing skills with high accuracy for data entry tasks and proofreading documents
- Knowledge of QuickBooks for bookkeeping and basic office management functions
- Exceptional customer service skills with a friendly demeanor and professional appearance
- Ability to multitask efficiently while managing time effectively in a fast-paced environment
- Previous experience as a medical or dental receptionist is a plus but not required; relevant personal assistant experience is beneficial
Join us as a Receptionist and become an integral part of our vibrant team! Your enthusiasm, organizational prowess, and dedication to excellent service will help us create a welcoming environment that leaves lasting positive impressions. This paid role offers valuable experience in office management while supporting the daily operations of a thriving organization.
Pay: $12.50 - $18.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
