Are you passionate about renewable energy and eager to have a meaningful impact through your career? Rethink Electric is a rapidly growing, renewable energy operator, headquartered in Wood Dale, IL with assets across the country. We are expanding our team and seeking an Operations Coordinator to play a pivotal role in supporting the O&M needs of our growing portfolio of renewable energy projects.
About Rethink
Rethink Electric is focused on accelerating the adoption of solar energy through disciplined execution and innovation. We believe strong culture fuels strong performance, and we are committed to building an organization rooted in accountability, collaboration, and integrity.
As we grow, our culture continues to evolve, and every employee contributes to shaping the future of Rethink Electric and the solar industry.
Position Overview
The Operations Coordinator supports Rethink Electric’s Operations & Maintenance (O&M) team by managing system workflows, coordinating operational activities, and ensuring accurate tracking of maintenance, procurement, vendor activity, and financial follow-up across the solar portfolio.
This role is highly systems- and coordination-focused, serving as a central point of execution across O&M operations. The position requires daily use of SiteTracker (work orders, scheduling, inventory, & documentation) and AlsoEnergy (portfolio monitoring and alarms).
This position reports to the Director of O&M and partners closely with Operations, Asset Management, Procurement, Accounting, and Field Service teams.
There is no managing of personnel or field work responsibilities. The role is primarily office-based with potential hybrid flexibility long-term.
Key Responsibilities
O&M Systems Administration & Work Order Management
- Administer and maintain SiteTracker, including maintenance scheduling, work order tracking, inventory records, and documentation standards.
- Ensure preventive and corrective maintenance work orders are accurately documented, updated, and closed in a timely manner.
- Maintain data integrity and consistent reporting across O&M systems.
Monitoring & Issue Coordination
- Monitor portfolio status and system performance through AlsoEnergy.
- Track alarms, outages, and underperforming sites, and coordinate escalation of offline systems and operational issues to appropriate internal stakeholders.
- Ensure timely follow-up and documentation of all operational issues and resolutions.
Procurement & Vendor Coordination
- Coordinate purchase orders, parts ordering, vendor communication, and material deliveries.
- Support subcontractors and OEM coordination to ensure timely fulfillment of operational needs.
Warranty & RMA Management
- Track OEM warranty claims and RMA processes from submission through resolution.
- Coordinate with manufacturers and vendors for replacements, warranty validation, and closure.
Financial & Operational Tracking
- Track billable work, reimbursable activities, and invoice status.
- Support follow-up on outstanding customer balances with Accounting.
- Maintain accurate operational and financial records related to service activity.
Cross- Functional Coordination
- Serve as a central coordination point across Operations, Engineering, Asset Management, Procurement, Accounting, and Field teams.
- Coordinate scheduling, technician support requests, and operational follow-through across systems and stakeholders.
Qualifications
- 1–3+ years of experience in operations coordination, project coordination, administrative support, supply chain coordination, or similar roles.
- Experience in solar, wind, utilities, oil & gas, industrial facilities, or transportation is strongly preferred.
- Strong experience working with operational work management systems, tracking tools, and structured workflows.
- Strong organizational skills with high attention to detail and consistent follow-through.
- Experience supporting vendor and procurement coordination, including purchase orders, parts ordering, and delivery tracking.
- Strong written and verbal communication skills with experience coordinating across multiple stakeholders and functions.
- Proficiency in Microsoft Office Suite and operational tracking platforms.
- Experience with SiteTracker and/or AlsoEnergy is strongly preferred.
Education
- Bachelor’s degree preferred but not required for candidates with strong relevant experience.
- For less experienced candidates, a degree in business, operations, supply chain, or a related field is preferred.
Compensation & Benefits
Rethink Electric offers a competitive compensation package including:
- Base salary
- Annual bonus eligibility
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off
- Workwear stipend
- Professional development opportunities
We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes. We request that recruiters and agencies refrain from contacting us regarding this or any other role within the company. Thank you for your understanding and cooperation.
Rethink Electric is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Pay: $75,000.00 - $95,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
