This recruitment will close on Monday, August 31st, 2026
Applications will be screened the week of September 7th, 2026
Interviews will be held the week of September 14th, 2026
Processing of payroll and accounts receivable for the Public Works Department. Review of accounts payable for the Public Works Department. Gathers departmental data and reconciles expenditures to external reports. Prepares deposits. Posts and reconciles the general ledger to department specific software solutions. Works collaboratively with all Public Works employees as well as external agencies such as municipalities and the State of Wisconsin.
40% Payroll-
Record daily time reports and reconcile payroll entries, ensuring proper allocation of labor, equipment, and expenditures for payroll processing.
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Monitor and verify that time reports are submitted and accurately entered for each payroll period.
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Analyze data between payroll and department specific software to ensure consistency and accuracy.
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Submit payroll for the Public Works Department that complies with County policies and procedures.
20% General Ledger Reconciliation-
Records and reconciles payments of DPW receivables and payables to the general ledger and department specific software.
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Reconciles material tickets from time reports with vendor invoices for accounts payable.
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Works with Fleet and WisDOT to ensure accuracy of equipment in County systems.
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Reconciles financial reporting between subsidiary ledger and general ledger.
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Record, monitor, and summarize inventory activities for tracking and reporting purposes
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Ensure accurate and timely completion of monthly, quarterly, and year-end related closing procedures in accordance with Federal, State, and County financial policies and guidelines.
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Assist in year-end financial reporting processes, particularly those required by WisDOT and the County's independent auditors.
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Creates journal entries as needed
15% Accounts Receivable-
Prepare and process invoices for WisDOT, municipalities, County departments, and third-party entities, including accident related billing.
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Manage collections for department accounts receivable.
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Review and reconcile all relevant data across department specific software and the general ledger for accuracy of invoices.
15% Accounts Payable and Inventory-
Enter data into various tracking systems to monitor billable materials.
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Review and resolve payable discrepancies, including coding errors, exception statuses, and unprocessed payment requests.
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Research and resolve past due balances; communicate effectively with staff and vendors regarding invoicing discrepancies and other billing-related inquiries.
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Record, monitor, and summarize salt inventory data for accurate tracking and reporting.
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Create voucher covers and verify accurate coding and information with the invoice.
5% Software Solutions Administrator-
Administer, implement, maintain, and provide training on key departmental software systems including RTVision (timekeeping) and Highway Billing/CHEMS (Invoicing).
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Coordinate and deliver training sessions for new and existing staff throughout the year on the use of RTVision and Highway Billing/CHEMS.
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Work with staff, County IT, and WisDOT to support the development and improvement of RTVision and Highway Billing/CHEMS.
5% Other duties as assigned