Overview: The Occupancy & Recertification Specialist will lead day-to-day leasing and income certifications for an affordable housing community, manage move-ins, renewals, and the recertification process in line with HUD, LIHTC, Section 8, and HPD rules and regulations at our 343-unit LIHTC and HUD Section 236 affordable housing community in Yonkers, NY.
The ideal candidate is professional, organized, and capable of managing multiple priorities with a positive and welcoming attitude.
Responsibilities:
- Qualify applicants, prepare program-appropriate lease documentation, and complete move-in files and procedures.
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Execute renewals in alignment with program rules and property objectives; maintain organized, audit-ready files.
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Manage initial, annual, and interim recertifications, including retroactive rent calculations, in compliance with HUD regulations, LIHTC standards, and HPD guidelines.
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Review and verify income, assets, and household composition; calculate program rents for diverse income sources, including self-employment and small businesses; identify and address income discrepancies, initiate necessary rent adjustments, and ensure all documentation is properly filed and recorded.
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Review applicant files for Section 8 eligibility, ensuring all required documents meet agency and program criteria.
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Maintain compliance with Low-Income Housing Tax Credit (LIHTC) and Section 8 program guidelines.
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Maintain accurate resident folders; track deadlines and recertification pipelines to prevent non-compliance.
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Support agency audits, MORs, and file inspections; respond to findings with timely corrections.
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Partner with the Property Management and Compliance team on rent collection follow-ups, lease enforcement, and renewals.
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Complete initial, annual, and interim recertifications, including retroactive rent calculations, in compliance with HUD, LIHTC, Section 8, and (if applicable) HPD standards.
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Enter and maintain data in property management/compliance systems (e.g., Yardi, RealPage, EIV/TRACS, iREMS), as assigned.
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Run periodic reports (traffic, occupancy, recert status, delinquency, compliance tasks) and support responses during audits and inspections.
Requirements:
- Associates degree preferred
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COS, SHCM and/or similar certification required
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5-7 years of relevant work experience
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5-7 years of experience working with HUD and/or LIHTC
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Strong attention to detail
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Strong computer and communication skills, both verbal and written
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Ability to multi-task and meet deadlines in a fast-paced environment
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Experience with Yardi Voyager, RealPage or similar software
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Ability to prioritize and manage time effectively
