Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. You will handle a variety of administrative tasks, manage communication channels, and support office operations with efficiency and enthusiasm. This position offers an excellent opportunity to showcase your organizational skills, technical proficiency, and customer service expertise in a fast-paced, friendly setting.
Duties
- Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
- Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and courier services
- Maintain organized filing systems, data entry records, and office supplies inventory
- Schedule appointments, manage calendars, and coordinate meetings for staff members
- Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) to prepare documents, spreadsheets, and presentations
- Support office management tasks including invoicing with QuickBooks, document proofreading, and general clerical duties
Requirements
- Proven experience in office administration or front desk roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
- Excellent computer literacy and quick learning of new software tools
- Strong communication skills—both verbal and written—with a professional phone manner
- Previous experience using QuickBooks or similar accounting software is preferred
- Demonstrated ability to multitask efficiently while maintaining attention to detail
- Exceptional time management skills with the ability to prioritize tasks effectively
Join us in creating a vibrant workplace where your organizational talents shine! This paid position is perfect for someone eager to grow their administrative expertise while supporting a collaborative team environment. We value proactive individuals who thrive on providing outstanding customer support and maintaining smooth office operations.
Pay: $18.00 - $22.00 per hour
Benefits:
Work Location: In person
