Company Overview:
Irving Tool and Mfg. Co., Inc. was founded in 1952 to supply the growing fine instrument and electronics industries with precision-made machined parts and sheet metal fabricated components.
Key Responsibilities:
Accounts Payable (AP):
- Invoice Processing: Verify, code, and process vendor invoices with high accuracy.
- Payment Execution: Schedule disbursements, prepare weekly payment runs (checks, ACH, wire transfers), and ensure terms are met.
- Vendor Management: Reconcile monthly vendor statements and proactively resolve purchase order, contract, or payment discrepancies.
- Record Keeping: Maintain organized, up-to-date digital files of historical invoices, W-9s, and payment records.
Accounts Receivable (AR):
- Invoicing & Billing: Generate and distribute accurate invoices to customers.
- Payment Collection: Process incoming payments (checks, credit cards, wire transfers) and accurately post them to customer accounts.
- Aging & Follow-ups: Monitor AR aging reports, follow up on delinquent or overdue accounts, and send friendly payment reminders.
- Discrepancy Resolution: Research and resolve customer billing issues and process refunds or credit memos as necessary.
General Accounting & Administration:
- Reconciliation: Perform daily and monthly bank, credit card, and general ledger reconciliations.
- Month-End Support: Assist the finance team with month-end closing procedures and audits by pulling necessary reports.
- Confidentiality: Protect organizational value by keeping financial and customer information strictly confidential.
Qualifications & Skills:
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred, or equivalent relevant work experience.
- Experience: 1–3 years of proven experience managing both AR and AP processes.
- Tech Skills: Proficiency with accounting software and strong Microsoft Excel skills.
- Soft Skills: Exceptional numerical accuracy, outstanding time management, and strong verbal/written communication skills.
Core responsibilities:
- Investigate, research, and resolve payment discrepancies and related concerns.
- Respond to incoming inquiries from customers regarding accounts receivable and payments.
- Maintain accurate and organized accounts receivable customer files and records.
- Assist with audit support, including gathering and extracting required documentation.
- Perform additional duties and special projects as assigned by management.
- Ensure adherence to all Accounts Receivable policies, procedures, and internal controls.
Qualifications:
- High school diploma or general education degree (GED); at least three years of related experience or training; or equivalent combination of education and experience.
- Strong computer skills; including proficiency in Microsoft Office programs (Word, Excel, Outlook).
- Ability to add, subtract, multiply, and divide in all units of measures, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, rate, ratio, and percentage.
- Ability to consistently follow company standard operating procedures.
- Ability to do repetitive work and work under tight deadline pressures.
- Ability to maintain organized work processes, materials, and files.
- Ability to self-start and maintain a high degree of attention to detail.
- Ability to recognize priorities and organize workload accordingly.
- Strong Interpersonal Skills: Ability to listen and converse in a clear, concise, and professional manner.
- Ability to demonstrate considerable tact and diplomacy in dealing with others.
- Ability to work within a team-based environment, and work independently.
Schedule:
- 10 hour shift, Monday through Thursday
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
