Job Summary
We are seeking a proactive and organized part-time Secretary to support our office operations from 1:00 pm to 5:00 pm. This role is perfect for a motivated individual who excels in administrative tasks, customer support, and office management. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to ensure smooth daily operations and provide exceptional service to clients and team members alike.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately
- Operate multi-line phone systems to handle incoming calls efficiently, demonstrating professional phone etiquette
- Provide bilingual support to assist diverse clients and team members effectively
- Perform data entry, filing, and maintain organized records using Microsoft Office, Google Workspace, and QuickBooks
- Assist with calendar management and scheduling appointments or meetings for staff or executives
- Conduct proofreading of documents and correspondence to ensure accuracy and professionalism
- Deliver excellent customer service
Qualifications
- Proven office experience with strong clerical skills in a fast-paced environment
- Excellent organizational skills with the ability to prioritize tasks effectively
- Basic computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software
- Experience with multi-line phone systems and phone etiquette is essential
- Bilingual fluency (English/Spanish or other relevant languages) preferred to support diverse clientele
- Demonstrated ability to manage time efficiently and handle multiple responsibilities simultaneously
- Personal assistant or calendar management experience is advantageous for supporting executive needs
Join us in this dynamic role where your organizational talents will shine! We value energetic professionals committed to delivering top-tier administrative support while fostering a welcoming environment for clients and colleagues alike.
Pay: $10.50 per hour
Work Location: In person
