Project Management Assistant (PMA)
We are a growing commercial contracting company with a commitment to excellence in all aspects of our work. We are currently looking for a highly skilled Project Management Assistant (PMA) to join our dynamic team. In this role, you will provide vital administrative and organizational support to our Project Management team, ensuring that each project runs smoothly from start to finish.
Position Overview:
As a Project Management Assistant, you will support our Project Managers by overseeing essential project documentation, scheduling, material management, and other administrative tasks critical to project success.
Key Responsibilities:
- Prepare and manage project submittal packages and track approval processes
- Organize and track permit applications and ensure permits are current
- Attend project meetings and collaborate with PMs on schedules and milestones
- Manage RFIs and change orders; ensure proper documentation and submission
- Oversee material orders, review BOMs, and coordinate with warehouse staff
- Prepare and submit monthly billings including Schedule of Values and change orders
- Upload and distribute project documents to field staff via project management software
- Manage project closeout documentation including As-Builts and O&M manuals
- Input and maintain scheduling information and communicate updates to the team
Qualifications:
- 5+ years of experience in a Project Management Assistant or similar administrative role, preferably in construction or contracting
- Experience managing submittals, permits, and project documentation
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- Excellent written and verbal communication skills
- Proficient in project management software and Microsoft Office Suite
What We Offer:
- Competitive salary $80,000 – $100,000 annually, based on experience
- Health, dental, and vision insurance
- 401(k)
- Paid time off
- Annual Bonus
- Weekly pay
Schedule: Monday–Friday, 8-hour shifts
Job Type: Full-time
Pay: $80,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Compensation Package:
- Quarterly bonus
- Weekly pay
Work Location: In person
