Position Type:
Classified - Support Staff/School Secretary - Middle School
Date Posted:
7/9/2026
Location:
Woodland Middle School
Date Available:
07/22/2026
Closing Date:
Until Filled
Internal Transfer Deadline: July 14, 2026
TITLE: School Financial Secretary
QUALIFICATIONS:
-
High school diploma
-
Professional office experience involving public contact and record-keeping duties
-
Experience with office computer software
-
Detailed oriented and good organization skills
-
Ability to communicate effectively both orally and in writing
REPORTS TO: Principal
JOB GOAL: To provide an efficient and accurate accounting system for all school financial transactions and activities
PERFORMANCE RESPONSIBILITIES:
-
Be familiar with and follow written statutes, policies, and procedures related to job responsibilities
-
Maintain a filing system for required documentation and records retention requirements
-
Maintain and secure confidential records
-
Serve as school activity fund treasurer
-
Serve as the school's liaison between Finance, Human Resources and the school to reconcile and oversee the absence management process
-
Process activity fund financial document (e.g. multiple receipt forms, purchase orders, invoices, payments for officials for athletic events, etc.)
-
Maintain current W-9 forms and prepare annual payment report
-
Record receipts and disbursements using computer accounting program
-
Prepare daily bank deposits
-
Prepare monthly bank reconciliations and ledger reports
-
Prepare and distribute monthly and annual individual activity fund reports
-
Prepare records for annual school financial audit
-
Process district-level purchases (SBDM, grants, etc)
-
Assist principal and staff with annual school budgets
-
Provide guidance to school administration and staff regarding compliance with Accounting Procedures for KY School Activity Funds
-
Administer and secure school store cards (Kroger, Rempke, etc)
-
Support the staff in maintaining financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, field trips, etc.)
-
Perform such other tasks and assumes other responsibilities as requested by the principal
-
Perform other duties as assigned by the supervisor
TERMS OF EMPLOYMENT:
-
Elementary - 205 days, Middle & High - 215 days
-
Salary Schedule: G7 as established by Classified Salary Schedule
-
FLSA Status: Non-Exempt
EVALUATION: Performance of this job will be evaluated annually by the Principal
