Administrative Coordinator
Downtown Nashville, TN / Fully Onsite
$22.00 - $26.00/hour / Part Time Hours (24 per week)
Association / Membership Services
Our client is seeking a highly organized and customer-focused Administrative Coordinator to support membership operations, communications, and administrative functions. This part-time opportunity is ideal for a detail-oriented professional who enjoys working with people, managing data, and providing exceptional service in a collaborative environment. This assignment is scheduled for approximately 24 hours per week from September through December, with the potential for extension into 2027.
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Process membership applications, account updates, and company roster changes.
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Generate membership invoices and process member payments accurately and efficiently.
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Maintain and update member records within a CRM system, ensuring data accuracy and completeness.
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Support data cleanup initiatives and identify opportunities for process improvement.
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Prepare reports, meeting materials, and departmental documentation.
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Coordinate scheduling, calendar management, and logistics for meetings and events.
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Monitor and respond to membership inquiries through shared communication channels.
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Assist with member communications, including updates, renewals, and engagement initiatives.
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Maintain current information on member-facing platforms regarding events and organizational news.
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Support event operations, including registrations, RSVP tracking, attendee lists, name badges, and onsite logistics.
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Provide administrative and operational support for special projects and peak activity periods.
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2-4 years of experience in administrative support, customer service, membership services, or a related field.
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Strong organizational skills with exceptional attention to detail.
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Excellent written and verbal communication abilities.
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Proven ability to manage multiple priorities in a fast-paced environment.
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Experience maintaining confidential and sensitive information with professionalism.
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Proficiency with Microsoft Office applications and business technology tools.
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Experience with Microsoft Dynamics CRM or other CRM platforms preferred.
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Strong customer service mindset with a proactive, solution-oriented approach.
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Ability to work collaboratively while demonstrating initiative and accountability.
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Event coordination or membership association experience preferred.
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