Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to our staff and clients. Your energy, attention to detail, and proactive attitude will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a vibrant team dedicated to excellence.
Duties
- Manage front desk responsibilities including answering calls and follow, and directing calls with professional phone etiquette.
- Perform data entry tasks using Wellsky/Kinnser siftware.
- Assist with calendar management and scheduling appointments for staff and clients, ensuring efficient time management.
- Support office operations by organizing files, handling correspondence, proofreading documents, and maintaining filing systems.
- Provide customer service support by addressing client inquiries, supporting client communication efforts, and ensuring a positive experience.
- Utilize technical proficiency in office productivity software to prepare reports, word processing documents.
- Collaborate with team members on office management tasks such as supply inventory, equipment maintenance, and general administrative support.
Requirements
- Proven experience in an office environment with clerical or administrative responsibilities.
- Strong computer literacy
- Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
- Exceptional communication skills both verbally and in writing; bilingual abilities are a plus.
- Experience handling multi-line phone systems
- Demonstrated ability to manage calendars, schedule appointments
- Previous experience as a receptionist or personal assistant is advantageous; familiarity with medical is a plus.
Join us as an Office Assistant and become an integral part of a lively workplace where your organizational talents will shine! We value proactive individuals who thrive on providing outstanding support while fostering a positive environment for colleagues and clients alike.
Language:
- Spanish or Vietnamese (Preferred)
Ability to Commute:
- Katy, TX 77449 (Preferred)
Work Location: In person
