The Controller is responsible for overseeing all accounting and financial operations for the company, ensuring accurate financial reporting, payroll processing, banking activity, reconciliations, compliance filings, and ERP/accounting system maintenance.
This position requires strong attention to detail, organization, confidentiality, and the ability to manage accounting functions across multiple systems including Prophet 21 (P21), QuickBooks Online, and Paycom.
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Prophet 21 (P21) – primary ERP system
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QuickBooks Online (QBO) – accounting/financial reporting
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NOTE: QBO is not integrated with P21
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Requires manual entry and reconciliation between systems
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Paycom
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Payroll processing
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PTO tracking
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Benefits administration
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Employee time-off approvals
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Punch/time corrections
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Complete daily bank reconciliations
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Monitor cash balances and banking activity
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Enter ACH deposits into QuickBooks Online
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Enter ACH and wire payments into QuickBooks Online
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Enter physical checks received from team members/vendors into QBO
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Maintain accurate cash records between bank accounts and accounting system
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Enter credit card payments into QBO from statements
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Process and record vendor payments
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Monitor outstanding payments and banking transactions
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Review freight-related expenses and ensure proper GL allocation between freight and material cost categories
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Review Paycom punch change requests
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Review and approve PTO/time-off requests
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Ensure payroll data accuracy
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Process weekly payroll
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Coordinate payroll corrections as needed
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Process weekly payroll through Paycom
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Verify employee hours, deductions, and PTO balances
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Ensure payroll taxes and deductions are accurate
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Review payroll reports and exports
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Review cash flow and outstanding liabilities
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Monitor receivables/payables activity
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Verify accounting entries between P21 and QBO
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Reconcile all bank statements
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Complete monthly accounting checklist
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Review and reconcile P21 data against QuickBooks Online
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Ensure all manual journal entries are complete and accurate
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Run and review monthly Profit & Loss statements
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Run and review monthly Balance Sheet reports
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Assist ownership/management with financial reporting and analysis
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Prepare and file monthly sales tax for each branch/location
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Maintain sales tax records and filing deadlines
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Review inventory adjustments and write-offs during sales tax review process
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Calculate and process monthly commissions
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Verify commission accuracy against sales reports
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Process monthly and bi-monthly recurring payments
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Monitor subscriptions, leases, and scheduled obligations
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Track vendor rebates and maintain supporting documentation
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Review freight allocation entries and ensure expenses are coded correctly between Cost of Goods Freight and Cost of Goods Material accounts
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Maintain city business licenses
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Track renewal dates and filing requirements
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Ensure compliance with local/state requirements
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Prepare monthly financial statements
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Maintain accurate general ledger records
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Ensure timely and accurate financial reporting
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Maintain accounting accuracy between P21 and QBO
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Ensure proper documentation of financial transactions
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Identify discrepancies and resolve issues promptly
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Assist with CPA requests
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Prepare supporting documentation for audits or tax filings
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Maintain organized accounting records
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Required experience with:
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QuickBooks Online
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Paycom or similar payroll software
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Microsoft Excel
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Experience with Prophet 21 (preferred)
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Strong understanding of:
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General ledger accounting
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Bank reconciliations
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Payroll processing
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Sales tax filings
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Accounts payable/accounts receivable
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Financial reporting
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Cost accounting and expense allocation
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Minimum 5+ years of accounting and/or controller experience
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Experience with month-end and year-end closing processes
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Experience managing manual accounting integrations between systems
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Strong organizational skills
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High attention to detail
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Ability to prioritize multiple deadlines
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Strong communication skills
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Ability to maintain confidentiality
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Self-motivated and dependable
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Experience in distribution, industrial supply, or ERP-based environments
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Inventory management and inventory reconciliation experience
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Experience reviewing inventory adjustments and write-offs
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Understanding of inventory costing and valuation methods
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Experience tracking vendor rebates
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Experience with freight allocation and cost categorization
