Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management functions. Your positive attitude, organizational skills, and ability to handle multiple tasks efficiently will ensure a smooth and professional experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise within a dynamic environment. Responsibilities
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately using professional phone etiquette
- Handle scheduling tasks such as calendar management and appointment setting with precision
- Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy
- Support office management duties including supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
- Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, correspondence, and presentations
- Assist with clerical tasks such as filing, photocopying, and maintaining office cleanliness to promote an efficient workspace
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills and multitasking ability
- Proven customer service experience with excellent communication skills in both bilingual (if applicable) and monolingual settings
- Familiarity with front desk operations, multi-line phone systems, and office management tools such as Microsoft Office and Google Workspace
- Experience in medical or dental reception is a plus but not required; relevant personal assistant experience is also valued
- Demonstrated proficiency in typing, data entry, proofreading, and maintaining accurate records
- Knowledge of office software including QuickBooks for bookkeeping purposes is advantageous
- Strong time management skills with the ability to prioritize tasks effectively in a fast-paced environment
Join us to be part of a vibrant team dedicated to providing outstanding service while supporting the daily operations of our organization. We value proactive individuals who thrive on organization, communication, and delivering a positive experience to everyone they encounter.
Pay: $19.25 - $19.75 per hour
Work Location: In person
