CEM Construction is a growing multifamily general contractor specializing exclusively in the construction of large-scale luxury apartment communities throughout South West and Central Florida. We are seeking a highly organized, detail-oriented Construction Project Administrative Assistant to support our Project Managers and Superintendents throughout the construction lifecycle.
This is an excellent opportunity for someone looking to build a long-term career in commercial construction with a fast-growing company.
Responsibilities
- Provide administrative support to Project Managers and Superintendents on active multifamily construction projects.
- Maintain project documentation including contracts, subcontracts, RFIs, submittals, change orders, purchase orders, meeting minutes, and closeout documents.
- Manage and organize project files using Procore and company document management systems.
- Coordinate subcontractor onboarding, insurance certificates, contracts, and compliance documentation.
- Track permits, inspections, utility coordination, and project deadlines.
- Prepare meeting agendas, take meeting minutes, and distribute action items.
- Assist with project scheduling, vendor coordination, and material deliveries.
- Process invoices, lien waivers, and other project accounting documentation in coordination with the accounting department.
- Maintain daily reports and assist with project reporting.
- Coordinate project startup and closeout documentation.
- Answer phones, respond to emails, and provide professional support to subcontractors, vendors, owners, architects, and consultants.
- Assist with bid packages, contract preparation, and procurement documentation.
- Perform general office and administrative duties as assigned.
Qualifications
- 3+ years of administrative experience, preferably in commercial or multifamily construction.
- Experience supporting Project Managers or Construction Superintendents is strongly preferred.
- Working knowledge of construction documentation including:
- RFIs
- Submittals
- Change Orders
- Purchase Orders
- Pay Applications
- Contracts
- Lien Waivers
- Proficiency in Procore and/or Autodesk is strongly preferred.
- Experience with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced construction environment.
- High attention to detail with strong proofreading and document management skills.
- Professional demeanor and ability to interact with subcontractors, design professionals, and ownership.
Preferred Qualifications
- Experience supporting large multifamily construction projects (180–360 units).
- Experience with project accounting software or ERP systems.
- Knowledge of construction scheduling and procurement processes.
- Associate's or Bachelor's degree in Business Administration, Construction Management, or related field is a plus.
Why Join CEM Construction?
At CEM Construction, we are focused on building high-quality luxury multifamily communities while developing exceptional people. Our employees are given the opportunity to grow professionally, take ownership of their work, and contribute to projects that make a lasting impact throughout Central Florida.
We offer:
- Competitive salary
- Paid Time Off
- Health, Dental & Vision Insurance
- 401(k) with Company Match
- Professional Development Opportunities
- Career Advancement within a growing organization
- Collaborative and team-oriented work environment
If you are highly organized, thrive in a fast-paced construction environment, and want to be part of a company building premier multifamily communities, we encourage you to apply.
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
