BioLab Holdings is a biotechnology company committed to raising the standard of caring by developing, manufacturing, and commercializing breakthrough products with patient care in mind. At the heart of our work is a mission to optimize the standard of wound care through innovations grounded in science, compassion, and collaboration. We support healthcare distributors, providers, and patients worldwide who share our same initiatives to deliver clinical performance and real-world impact.
Position Summary
We are seeking a highly organized and proactive Project Coordinator to join our biotechnology operations team. This role is critical in supporting the planning, execution, and delivery of key projects across product development, clinical programs, regulatory submissions, and cross-functional initiatives. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and demonstrates strong collaboration skills across departments.
Essential Functions
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Project Support: Coordinate cross-functional project activities including R&D, regulatory, quality, operations, and clinical teams to ensure timely execution of deliverables.
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Timeline Management: Maintain project plans and track progress against milestones, escalating risks or delays proactively to leadership.
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Meeting Facilitation: Schedule and lead project meetings, prepare agendas, capture meeting minutes, and track action items through completion.
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Documentation & Reporting: Maintain accurate and organized documentation including project charters, status reports, Gantt charts, and risk logs.
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Regulatory & Quality Compliance: Ensure project activities are aligned with industry standards and regulatory expectations (e.g., FDA, ISO 13485, GCP).
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Stakeholder Communication: Serve as a liaison across departments to ensure alignment, timely updates, and coordinated project execution.
- System Coordination: Utilize project management tools (e.g., Smartsheet, Asana, MS Project) for tracking and reporting.
This job description is not intended to be an exhaustive list of all duties, responsibilities, or
qualifiations associated with the job. Other duties may be assigned.
Minimum Qualifications
Education:
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Bachelor’s degree in a scientific, engineering, or healthcare-related field required.
Experience:
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1-3 years of experience in project coordination, preferably in biotechnology, pharmaceuticals, or medical devices.
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Familiarity with product development lifecycle and cross-functional project coordination in regulated environments.
Certifications:
None required
Knowledge, Skills, and Abilities
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Excellent time management, organizational, and interpersonal communication skills.
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Proficiency in Microsoft Office and project management tools, Smartsheet’s preferred
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Ability to manage multiple priorities and meet deadlines in a fast-paced, dynamic environment.
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Understanding of quality system requirements and regulatory pathways (e.g., 510(k), IND, QMS) is preferred.
Physical Requirements
While performing the essential functions of this role, the employee is regularly required to remain in a stationary position for extended periods of time while working at a desk or computer workstation. The position involves frequent use of a computer, keyboard, mouse, and standard office equipment such as printers and telephones.
The employee may occasionally be required to move about the facility to attend meetings, collaborate with cross-functional teams, or access project-related materials. This role may involve handling office materials such as files, binders, and equipment, and may require the ability to lift or move items up to 20–25 pounds on an occasional basis.
The role also requires the ability to read, analyze, and interpret data and documentation in electronic and printed formats, as well as the ability to communicate effectively with internal and external stakeholders.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Work Environment
Employees in this role may be exposed to a variety of environmental, activity-related, and ergonomic hazards throughout the workday. Environmental risks include potential spills, weather-related conditions, inadequate ventilation, exposure to extreme heat or cold, poor housekeeping, chemical exposure, and slip, trip, and fall hazards. Activity-related hazards may involve working around burn or heat sources, compressed gases, electrical cords and tools, energized equipment, and possible exposure to contagious diseases or other unforeseen risks. Ergonomic hazards are also present, including lifting, awkward postures, repetitive motions, and prolonged periods of sitting or standing. Specific job tasks such as sitting at a workstation for extended periods can lead to back, shoulder, hand, arm injuries, and eye strain, while prolonged standing may result in strains, sprains, and leg or knee injuries. Walking throughout the building introduces the risk of slips, trips, falls, and strains, particularly if walkways are obstructed or wet. Additionally, cleaning up spills can pose hazards such as slips, trips, strains, and potential exposure to bloodborne pathogens. Overall, employees must remain aware of these hazards to reduce the risk of injury in the workplace.
Travel Requirements
No travel required
What we offer:
Looking for a company to work for can be a daunting task, but we believe that we stand out from the rest. Our company offers a positive and inclusive work environment, opportunities for growth and development, and a commitment to work-life balance. Join us and become part of a team that values your contributions and invests in your success.
Employment Statement
The Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law.
In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions or participate in the application process. Applicants needing accommodation should contact Human Resources.
Applicants must be legally authorized to work in the United States at the time of hire. The Company participates in employment eligibility verification as required by law.
The salary range for this position represents the anticipated compensation at the time of posting and may vary based on experience, qualifications, and geographic location where applicable.
Employment with the Company is at-will, meaning that either the employee or the Company may terminate employment at any time, with or without cause or notice, subject to applicable law.
