POSITION GOAL
Ensure efficiency of district and school enrollment operations by providing technical and analytical support, maintaining enrollment data accuracy, supporting school registrars, and ensuring the reliable synchronization of family communications information across SIS, communications platforms, and the district website
PERFORMANCE RESPONSIBILITIES
1.*Participate in SIS release testing, change management, and workflow improvement efforts related to enrollment and communications modules; document changes and communicate impacts to end users.
2.*Assist with the maintenance of enrollment-related forms, documentation, and job aids; ensure forms and public-facing information align with SIS data fields and workflows.
3.*Coordinate with the SIS Team and communications stakeholders to validate the synchronization of communications-related information between the SIS and district, school, and classroom communication tools.
4.*Support projects related to enrollment modernization, forms management, and communications improvements.
5.*Support parent/guardian contact information accuracy by assisting with processes that allow families to update contact information and by verifying high-impact records used for communications.
6.*Support School Choice, pre-scheduling, and back-to-school readiness activities by ensuring enrollment and contact data are accurate and available within established timelines.
7.*Produce routine and ad hoc enrollment/records reports and summaries for school and district stakeholders; identify trends and anomalies and communicate findings to appropriate staff.
8.*Monitor enrollment and contact data quality; run validation checks, reconcile discrepancies, and coordinate corrective actions with schools and district departments.
9.*Coordinate the training of school registrars and other school clerks by SIS and Student Services staff; collaborate with the SIS Team to align training with the new school year, software updates, and procedural changes.
10.*Assist schools with student records and documentation requirements (cumulative records, residency verification, immunization/health documentation, transcripts) and coordinate requests for records with sending/receiving entities as needed.
11.*Support district enrollment workflows including new student enrollment, transfers, withdrawals, and annual information updates to ensure timely and accurate data entry for scheduling, attendance, and communications needs.
12.*Serve as a district resource for student enrollment processes, registrar procedures, and SIS enrollment/records functionality; provide day-to-day support and guidance to school enrollment staff.
13.*Serve as a temporary resource to enroll students when a school level registrar is unavailable.
14.*Collaborate with the Community Information Department to conduct annual enrollment campaigns.
15.*Support data mapping and governance for enrollment and communications fields used across integrated systems; recommend improvements to reduce duplicate data entry and improve workflow efficiency.
16.*Maintain appropriate access controls and data security for enrollment and communications data in alignment with district policy and legal requirements.
17.*Serve as liaison between schools, the SIS Team, the communications team, and vendors to resolve enrollment, contact information, and messaging issues; track resolutions and communicate status updates.
- Denotes essential job function/ADA
