Job Overview
We are seeking an energetic and detail-oriented Mail/Filing Clerk to join our dynamic office team. This vital role involves managing incoming and outgoing mail, maintaining organized filing systems, and supporting administrative operations to ensure smooth office workflows. The ideal candidate will demonstrate excellent organizational skills, proficiency with office software, and a positive attitude that contributes to a productive work environment. This paid position offers an opportunity to develop essential office management skills while supporting daily business functions.
Responsibilities
- Sort, distribute, and process all incoming mail and packages efficiently and accurately
- Prepare outgoing mail, including postage and courier arrangements, ensuring timely delivery
- Maintain organized filing systems for both physical documents and electronic records using digital tools like Google Workspace and Microsoft Office
- Assist with data entry tasks, updating records and databases with precision
- Support front desk operations by answering multi-line phone systems professionally, directing calls, and providing excellent customer support
- Manage calendar appointments, schedule meetings, and coordinate office activities to optimize time management
- Proofread documents for accuracy, clarity, and proper formatting before distribution or filing
Qualifications
- Proven experience in office management, clerical work, or administrative support roles
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organizational skills with keen attention to detail and accuracy in filing and data entry
- Must be proficient in English and Spanish to assist diverse clients and team members effectively
- Experience handling multi-line phone systems with professional phone etiquette
- Ability to prioritize tasks efficiently while managing multiple responsibilities in a fast-paced environment
- Previous experience in customer service or personal assistant roles is advantageous
- Delivers daily outgoing mails to the Post Office at an extra bi-weekly stipend
Join us as a Mail/Filing Clerk to play a crucial role in maintaining our office’s efficiency! Your organizational expertise will help keep our operations running smoothly while providing exceptional support to our team. We value proactive individuals who thrive on creating order out of chaos and are eager to contribute their skills in a vibrant workplace.
Pay: From $18.00 per hour
Benefits:
- 401(k) matching
- Professional development assistance
Work Location: In person
