Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of clerical tasks while creating a welcoming environment for clients and visitors alike. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced, supportive setting.
Duties
- Greet visitors and clients warmly, providing professional and friendly customer service at all times
- Manage multi-line phone systems, directing calls efficiently and taking accurate messages
- Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents
- Handle data entry tasks with precision using computer literacy tools such as Microsoft Office and Google Workspace
- Assist with appointment scheduling, calendar management, and coordinating meetings for staff and management
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Perform general office management duties such as ordering supplies, managing mail distribution, and maintaining cleanliness of the front desk area
- Proofread correspondence and documents to ensure accuracy and professionalism before distribution
- Provide administrative support including copying, scanning, proofreading, and preparing reports or presentations
- Offer exceptional customer support by addressing inquiries promptly via phone or email with proper phone etiquette
Qualifications
- Proven experience in office administration or clerical roles; previous receptionist or front desk experience preferred
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry platforms like QuickBooks
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated customer service skills with a professional phone etiquette approach
- Ability to manage multi-line phone systems confidently and handle high-volume call periods gracefully
- Experience in medical or dental receptionist roles is a plus but not required; familiarity with calendar management and appointment scheduling is essential
- Strong typing skills with attention to detail for proofreading and data accuracy
- Personal assistant experience or office management background will be considered advantageous
Join us in delivering outstanding administrative support while fostering a welcoming environment! This role is perfect for motivated individuals eager to grow their career in office management while making a positive impact every day.
Pay: $18.00 - $21.00 per hour
Work Location: In person
