As an Administrative Assistant II, you will provide advanced administrative and operational support to leadership and office teams. You will play a key role in coordinating schedules, maintaining compliance documentation, supporting staff onboarding, and managing complex administrative processes. Through strong organization, attention to detail, and proactive problem-solving, you will help ensure leadership and program operations run smoothly and efficiently.
Work Location: Tyler, TX
Founded in New Wilmington, Pennsylvania in 1967, The Bair Foundation is a Christian non-profit ministry serving children and families. We have provided quality care and services to children, youth, and families through a myriad of effective community-based services. Today, The Bair Foundation provides services in multiple states across the country. Our programs are child-centered, family-focused, strength-based, and culturally competent, making a meaningful and lasting impact on the children and families we serve. We strive to touch lives and create a better future.
Support Leadership Operations – Provide high-level administrative support to directors and senior staff, including scheduling, travel coordination, and meeting logistics.
Manage Critical Documentation – Maintain electronic records, reports, and compliance documentation in accordance with agency and regulatory requirements.
Coordinate Projects & Reporting – Assist with compiling reports, tracking projects, and supporting licensing, contracts, and renewal processes.
Strengthen Office Systems – Help organize workflows, improve administrative processes, and support new office setups as needed.
Support Staff & Onboarding – Assist with pre-hire documentation, staff compliance tracking, and onboarding coordination.
Lead & Mentor – Provide guidance and support to Administrative Assistant I staff, serving as a resource for administrative best practices.
Education: High school diploma or GED; additional administrative or business training preferred
Minimum of two years of administrative or office support experience
Strong proficiency with Microsoft Office, including Word and Excel
Excellent organizational, communication, and time-management skills
Ability to manage confidential information with professionalism
Experience supporting leadership or multi-office operations
Experience with reporting, compliance tracking, or licensing documentation
Ability to train or mentor administrative staff
Experience working in human services, healthcare, or nonprofit environments
Generous paid holidays
Generous PTO benefits
Medical, Dental, and Vision insurance
401(k) with employer match (Traditional and Roth options)
Training and educational assistance
Supportive, mission-driven work environment
This is not a complete job description. Full details to follow.
- High School Diploma or GED
- One year general office experience
- Must be proficient in the Windows operating system
