Essential Functions
- Field and answer team member questions about scheduling/message management/Epic/Qgenda.
- Lead out on basic projects related to patient scheduling and templates under manager’s direction.
- Help facilitate refresher trainings and team huddles with the OBGYN Provider Support Team.
- Help with new hire onboarding and training.
- Build and maintain tip sheets and workflows for the OBGYN Provider Support Team.
- Manage team time off requests/UKG timecard work. Help with coverage planning across the team for time off.
- Manage P-Card approvals that come through Concur for purchases the administrative team members have made.
- More duties TBD
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Team Culture
- Supports a transparent and supportive work environment.
- Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible
- Communicates problems, issues and frustrations to supervisor and OB/WCSL Leadership
University of Utah Health Benefits Package
University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits.
Supervisor, Administrative / Office Services Management
Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.
Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
This is a Supervisor-Level position in the Management track.
Job Code: M22711
Grade: M13
