Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will bring enthusiasm, organizational prowess, and strong technical skills to help our organization run efficiently and professionally. This paid position offers an exciting opportunity to develop your skills in a collaborative environment while supporting various office functions.
Responsibilities
- Manage accounts payable and receivable using QuickBooks
- Maintain accurate financial records through diligent data entry, bookkeeping, and reconciliation of account providing excellent customer service
- Organize and maintain filing systems, both digital and physical, for easy retrieval of documents
- Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients
- Support office management tasks such as ordering supplies, managing office equipment, and overseeing day-to-day administrative operations
- Prepare correspondence, reports, spreadsheets, and Word processing documents with attention to detail and proofreading accuracy
Requirements
- Proven experience in office management or administrative support roles with strong clerical skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and productivity software for data entry and document creation
- Proficiency with QuickBooks Desktop and Online
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Bilingual abilities (Spanish - English is a Must)
- Demonstrated computer literacy and technical proficiency in office tools and data management systems
- Previous experience in customer service or front desk roles emphasizing professionalism and client communication
- Ability to manage time efficiently while multitasking across various responsibilities such as filing, calendar management, and client support
- Personal assistant experience or familiarity with scheduling appointments is a plus
Join us in this engaging role where your organizational talents will shine! We value proactive individuals who thrive on providing exceptional support while maintaining precise financial records. If you’re ready to contribute your skills in a vibrant workplace that encourages growth and excellence, we look forward to welcoming you aboard!
Pay: From $58,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
