Job Summary: The AP Lead Analyst will serve as the primary strategic gatekeeper for the corporate AP inbox and the lead investigator for all PO exceptions. Responsible for identifying systemic root causes of data mismatches, troubleshooting PO system metadata, and clearing complex investigative backlogs to protect vendor credit ratings
Job Duties and Responsibilities:
- Forensic Exception Management: Lead the triage of a 150+ invoice backlog, resolving 3-way match errors (pricing, quantity, and goods receipts) that require deep-dive research into system metadata.
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Inbox Management & Triage: Serve as the primary technical filter for the AP inbox, coordinating with Procurement and Depot managers for retroactive PO corrections.
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Trend & Root Cause Analysis: Monitor exception data to identify recurring vendor or department-specific errors; improve processes to reduce the overall exception rate.
Job Qualifications:
- Education: Accounting, Finance, or Business Administration.
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Experience: 3–5 years of progressive Accounts Payable or Finance Analysis experience preferred.
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Technical Savvy: Expert-level Microsoft Excel (VLOOKUPs, Pivot Tables) and proficiency in Microsoft Dynamics D365 and Medius (or directly equivalent AP automation platform).
Job Competencies:
- Analytical Mindset: Demonstrated ability to reconstruct transaction trails and navigate complex, multi-location billing discrepancies.
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Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
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Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
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Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
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Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
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Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
