Job Opening: Orthodontic Financial & Office Coordinator
Buttenbaum Orthodontics – Paoli, PA
Full-Time Position / Monday through Thursday
Join Our Team
Our established orthodontic practice is looking for a versatile Financial & Office Coordinator. This role is ideal for a highly organized professional who enjoys managing practice finances, supporting the front desk, and keeping our workplace running smoothly. If you are an independent problem-solver who takes pride in maintaining an orderly, successful business environment, we would love to meet you.
Key Responsibilities
Orthodontic Financials & Billing
- Handle all insurance billing, claim submissions, and pre-authorizations.
- Set up new patient contracts and build flexible, customized payment plans.
- Establish and monitor auto-drafts for recurring monthly patient payments.
- Oversee the collection process, post daily payments, and maintain a steady practice cash flow.
- Coordinate with our Treatment Coordinator to present and close financial arrangements immediately after treatment plans are discussed.
Practice Liaison & Personnel Support
- Act as the primary point of contact and communication bridge between the doctor and the staff.
- Manage and track employee time-off requests, including sick time and vacations.
Office Operations & Facility Care
- Assist with greeting patients, answering incoming calls, and supporting checkout workflows on an as-needed basis.
- Maintain office computers, printers, scanners, and act as the main contact for external tech support.
- Manage collections and expenses for property.
- Oversee the physical office space and arrange for outside contractors when building repairs are needed.
Qualifications & Skills
- Strong background in dental/medical billing, bookkeeping, or practice coordination is highly preferred.
- Confident, empathetic, and professional tone when discussing financials with patients and fellow condo owners.
- Proven experience managing accounts receivable, collections, and contract creation.
- Comfortable troubleshooting standard office hardware and working with IT support.
- A trustworthy professional capable of handling sensitive personnel records and practice cash flow.
Perks & Benefits
- Health Insurance
- 401(k) Retirement Plan
- Paid Time Off (PTO)
- Paid Holidays
Position Details
- Job Type: Full-Time
- Schedule: Monday - Thursday, 6:45 AM to 5:30 PM (4 days a week, single office location)
- Pay: Competitive hourly wage based on experience
Benefits:
Work Location: In person
