Key Responsibilities
Fleet Maintenance & Vehicle Readiness
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Coordinate and track preventive maintenance, repairs, and inspections for vans, trucks, and pickups
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Maintain accurate service records, work orders, and warranty documentation
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Manage vehicle recall notifications and dealership/vendor repairs
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Respond to and manage telematics alerts (e.g., engine diagnostics, maintenance codes)
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Ensure spare vehicles are clean, maintained, and in rotation-ready condition
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Perform or coordinate cleaning and detailing of fleet vehicles
Compliance & Safety Oversight
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Maintain and update vehicle registrations, inspections, insurance, and titles
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Enforce DOT compliance and internal safety policies across the fleet
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Schedule and manage safety audits, inspections, and incident reporting
Fleet Data & Performance Reporting
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Generate regular reports on fleet utilization, downtime, and maintenance trends
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Assist in budgeting and forecasting for maintenance, replacements, and vehicle lifecycle planning
Warehouse & Inventory Coordination
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Oversee material stocking of fleet vehicles and warehouse inventory
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Monitor and manage vehicle-related parts inventory to reduce downtime
Vendor & Team Coordination
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Act as the primary point of contact for service vendors, dealerships, and repair facilities
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Communicate vehicle policies and operational updates to technicians and internal teams
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Support onboarding of new drivers with telematics tools and fleet procedures
Qualifications
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Previous experience in fleet coordination, logistics, or vehicle maintenance is strongly preferred
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Solid understanding of DOT requirements, vehicle diagnostics, and maintenance scheduling
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Exceptional organizational skills and a sharp attention to detail
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Proven ability to prioritize tasks and meet deadlines in a fast-paced environment
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Valid driver’s license with a clean driving record
