Overview
As an Office Admin, you will be a key role to our organization, ensuring that everything runs as efficiently as possible. You will play a strategic role in daily operations and supporting team members.
What you’ll do
- Manage office operations
- Coordinate event planning activities, ensuring all details are executed flawlessly
- Facilitate onboarding/offboarding functions, including scheduling drug tests, etc
- Maintain filing systems and ensure efficient front desk operations with excellent phone etiquette.
- Coordinate travel arrangements for traveling staff, including but not limited to Airbnbs, Hotels, Flights or Rental Vehicles.
- Maintain and order office inventory items
- Track and ensure all operational tasks are completed
- Tracking Employee Credit Card receipts and purchases
- Submitting employee insurance enrollments as needed & saving confirmation docs
- Contacting employees to complete various tasks & follow up
- Assisting with permit management / inspections
- Assisting with licensing
- Reviewing insurance & updating spreadsheets
- Ordering gifts for clients/customers
- Checking mailbox
- Drafting various documents
- Data entry in Quickbase
- Open Position management & pre-screen interviews via indeed
- Assigned tasks as needed
Basic qualifications
- Proven experience in administrative roles with a strong background in office experience.
- Familiarity with FoxIt, Word, Excel, Outlook, Microsoft Teams, Quickbooks are a plus
Preferred qualifications
- 2+ years in office administration
- Legal knowledge or experience
Job Type: Full-time
Pay: $18.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
