Job Title
Director for Faculty Affairs
Agency
Texas A&M University Health Science Center
Department
Faculty Affairs - COM
Proposed Minimum Salary
Commensurate
Job Location
Bryan, Texas
Job Type
Staff
Job Description
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Director for the Vashisht College of Medicine Office for Faculty Affairs , reporting to the Senior Associate Dean for Faculty Affairs and Professional Development, coordinates and supervises faculty affairs staff to manage, comply with, and ensure efficient day-to-day, weekly, monthly, and year-over-year faculty affairs activities for the College of Medicine. This includes, but is not limited to, faculty recruitment, faculty hiring, faculty onboarding, faculty annual reviews, faculty mid-term reviews, faculty promotion and tenure, faculty professional development workshops, shared governance committees, emeritus faculty, endowed faculty/ chair reporting, faculty retirement, faculty awards/recognition, retention initiatives, faculty wellness initiatives, and management of adjunct affiliate faculty appointments with our clinical partners at our regional campuses (e.g., Dallas, Houston, Austin-area). Provides timely and accurate information, maintains detailed records, and ensure updated websites to College- and University-wide initiatives supporting education, research, clinical affairs, and other mission-critical needs.
What you need to know
Salary: W ill be commensurate based on the selected hire’s education and experience .
Location: Bryan, TX/Full-Time
Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.
Responsibilities
Affiliated Faculty Support
Supports and manages the administration of adjunct affiliate clinical faculty (approximately 2,500 physicians).
Oversees the administration of appointments, evaluations, reappointments, credentialing, promotions, and general support for affiliate clinical faculty and regional campus units that support affiliate faculty.
Ensures maintenance and updating of the Affiliate Faculty Portal (software and database) for the College of Medicine.
Faculty Recruitment, Hiring, Onboarding, Annual Reappointments, and Retirement.
Supports and manages the administration of complex processes to recruit, hire, and onboard faculty for the College of Medicine.
Collaborates with all College Departments, College Business Office, College Dean’s Office, Office of the Provost, Human Resources, and other offices/units to support the efficient hiring of faculty.
Prepares annual faculty reappointment letters, joint appointments, adjunct appointments, and other processes for maintaining records of faculty effort, workload, rank, title, personnel actions, etc.
Faculty Evaluations, Annual Reviews, Mid-Term Reviews, Promotion and Tenure Review, and Post-Tenure Reviews, Endowed position reviews, and Awards/Recognition
Supports and manages the administration of faculty evaluations, including annual reviews, mid-term reviews, promotion and tenure reviews, post-tenure reviews, endowed professor/chair reviews, emeritus approvals and faculty awards/recognition.
Ensures careful pre-planning, detailed communications of timelines, and close collaboration with faculty, Departments, Dean’s Office, Provost’s Office, and other University offices/units.
Continuously monitors and reviews all policies and procedures to ensure compliance with changes/updates and that all deadlines are met.
Provides advice and support on processes and procedures, updates templates as needed, and anticipates future needs (e.g., coverage for staff going on vacation).
Administration
Supports and manages the staff of the Faculty Affairs office, leads by example, establishes clear performance expectations, holds regular one-on-one meetings with staff, holds staff accountable for assigned responsibilities, and has an excellent working knowledge of all office functions.
Continuously monitors all office records, files, communications, and pending deadlines to ensure efficient and timely actions.
Works collaboratively with the Senior Associate Dean for Faculty Affairs and Professional Development and the Assistant Dean for Professional Development to improve existing and/or develop new faculty development seminars and workshops, faculty wellness initiatives, and faculty retention programs.
Manages the office budget and ensures fiscal responsibility.
Serves on various University, division, and departmental committees and represents the department at various State and National associations. This includes the College Awards Committee or any representation on behalf of the College of Medicine.
Other Duties
Required Education and Experience
Bachelor's Degree or an equivalent combination of education and experience
Ten (10) years of complex administrative experience, including experience supervising other staff.
Preferred Qualifications
Master’s degree plus at least Ten (10) years of complex administrative experience, including experience supervising other staff.
Higher education and or experience in Faculty Affairs.
Knowledge of word processing and spreadsheet applications.
Verbal and written communication skills.
Knowledge, Skills, and Abilities
Excellent working knowledge of Microsoft Office software (Word, Excel, Teams, Outlook) and database management, including examples of using these tools to manage a complex office/team.
Ability to effectively communicate, both in person and in writing (including emails)
Ability to positively and professionally interact with office staff, faculty, Department Heads and others across the College and University
Excellent ability to compile and data (clear, concise, effective)
Strong interpersonal and organizational skills
Working knowledge of Office software and database management
Skilled in listening to others and distilling concerns/needs into actionable items and solutions
Ability to comprehend and understand information and use inductive and deductive reasoning
Ability to multitask, anticipate needs/issues, and work cooperatively with others to solve problems
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
