Overview
Mid Florida Material Handling, Inc. is looking for an energetic, organized, and dependable Administrative Specialist to join our team!
Are you someone who enjoys being the person everyone can count on? Do you like variety in your day, helping people, and keeping things organized? We are looking for a positive, motivated individual who can provide excellent customer service while supporting multiple areas of our growing company.
This is much more than a traditional front desk position. The Administrative Specialist - Office Operations will be the first point of contact for customers and visitors while also assisting with administrative projects, accounting support, inventory tracking, and daily office operations.
The ideal candidate is outgoing, detail-oriented, proactive, and enjoys learning new things. This position is perfect for someone who likes variety and wants to be an important part of the team.
Responsibilities Include:
Customer & Office Support
Answer, screen, and route incoming phone calls to the appropriate team members
Welcome customers, vendors, and visitors in a professional and friendly manner
Provide excellent customer service and assist with general inquiries
Maintain a professional and organized office environment
Administrative Support
Assist with company projects and administrative tasks
Prepare spreadsheets, reports, and documents using Microsoft Excel
Maintain organized files and records
Assist with office supply ordering and inventory management
Support leadership and department managers with day-to-day needs
Accounting & Operations Support
Provide administrative support to the accounting department
Assist with accounts payable and accounts receivable activities
Support customer billing and forklift rental invoicing processes
Assist with data entry, reporting, and record accuracy
Help maintain inventory records and operational documentation
Qualifications:
Friendly, professional, and outgoing personality
Strong organizational skills and attention to detail
Ability to prioritize and manage multiple tasks
Excellent communication and customer service skills
Proficiency with Microsoft Office, especially Excel
Ability to learn new systems and processes quickly
Dependable, punctual, and committed to being a reliable team member
Minimum of two years office front desk experience
Must pass a background test
The Right Person For This Role:
You are someone who:
Enjoys helping others and being part of a team
Takes initiative and looks for ways to make things better
Likes variety and learning new skills
Is organized, dependable, and takes pride in their work
Wants more than just answering phones—you want to contribute
About Mid Florida Material Handling, Inc.
Mid Florida Material Handling is a growing company providing material handling solutions throughout Florida. We pride ourselves on delivering excellent service to our customers while building a team environment where employees are valued and supported.
If you are looking for a position where you can make an impact and grow with a company, we would love to hear from you!
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- receptionist: 2 years (Required)
- Microsoft Excel: 2 years (Required)
Work Location: In person
