Accounts Payable Specialist
Location: Leading Edge Distribution, Ltd. (Cuyahoga Falls, Ohio)
Job Type: Full-Time/on-site
Reports To: Controller
Job Summary:
The Accounts Payable (AP) Specialist is responsible for day-to-day AP processes - vendor invoice intake/three-way match, payment preparation, and vendor account reconciliations. This role fosters strong vendor relationships and safeguards cash flow by ensuring accurate payments in alignment with our core values of Trusted Excellence, Trusted Partnership, We Do What We Say, We Find a Way and Passionate Ownership.
Key Responsibilities:
- Invoice Processing: Receive, verify, and process vendor invoices with proper documentation and approvals; perform 2- or 3-way match (PO, receipt, invoice).
- Payment Preparation & Execution: Prepare timely, accurate payments (checks, ACH, wire, credit card) per terms; follow payment controls and segregation of duties.
- Reconciliations: Reconcile vendor statements monthly; research/resolve discrepancies (pricing, quantity, freight, returns) in coordination with Purchasing and Operations.
- Expense Reporting: Review and process employee expense reports; confirm policy compliance and approvals; reimburse on schedule.
- Month-End Close Support: Prepare AP reports, accruals, and reconciliations; ensure cutoffs align with receipt of goods/services.
- Compliance & Controls: Adhere to SOPs, internal controls, and documentation standards; support audit requests; safeguard sensitive vendor/banking data.
- Tax & Regulatory Support: Assist with 1099 tracking and year-end filings; coordinate with Accounting on compliance needs.
- Continuous Improvement: Identify process gaps; recommend system and workflow enhancements; support automation efforts.
- Collaboration: Partner with Purchasing, Operations, and Accounting to streamline procure-to-pay and prevent issues upstream.
Qualifications:
- Associate’s degree in Accounting (or equivalent AP experience).
- Proficiency in Microsoft Excel; NetSuite experience preferred.
- Strong accuracy and attention to detail; solid understanding of AP processes and best practices.
- Organized, able to prioritize in a fast-paced environment; professional communication with customers and internal partners.
- Demonstrated integrity and confidentiality handling financial data.
Preferred Skills:
- Exposure to AP automation/banking integrations (e.g., ACH/NACHA files, OCR/approval workflows).
- Working knowledge of 1099 reporting requirements.
Benefits:
- Competitive salary and benefits package
- Health and dental insurance
- Retirement savings plan (e.g., 401k) with company match
- Paid time off and holiday pay
- Professional development and growth opportunities
- A dynamic and inclusive work environment
Pay: $25.36 - $30.54 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- On-site gym
- Paid sick time
- Paid time off
- Profit sharing
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
