JOB Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the more difficult aspects of work involved; and performs other related duties as required.
This level is distinguished by its responsibility for supervising the legal clerical and office services activities for a major division of a law office and, in addition, for assisting in the administrative services functions of the overall office.
There is one (1) immediate permanent full-time vacancy with the Office of the Prosecuting Attorney - East Hawai'i Clerical Unit in Hilo.
May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply.
The eligible list may be used for other permanent and temporary vacancies as they arise during the list. Temporary appointment may lead to conversion to permanent appointment. EXAMPLE OF DUTIES
- Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office.
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Participates in providing a variety of complex legal clerical and secretarial services to attorneys.
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Supervises the establishment and maintenance of files and records.
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Sets up procedures to control incoming and outgoing materials and pending and completed work.
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Revises work procedures and sets up operational policies for greater efficiency.
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Ensures attorneys attend court hearing, trials, and meetings.
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Determines priorities and assigns and reviews the work of subordinates.
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Screens calls and visitors, provides information, makes appointments for attorneys.
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Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports.
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Orients new members of legal staff as to division organization, functions, and procedures.
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Trains new clerical employees.
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Advises subordinates in work procedures and clarifies office policies.
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Recommends personnel actions; resolves grievances.
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Compiles budget estimates for the division and supervises maintenance of inventory of supplies.
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Assists in the internal management of the legal office as required.
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May take and transcribe dictation.
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Performs other related duties as assigned.
SUPPLEMENTAL INFORMATION
Please scan and attach these supporting documents to your on-line application, if required:
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an official college transcript,
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a valid driver's license,
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a temporary assignment verification,
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professional licenses, and/or
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certificates.
Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.
PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add [email protected] to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
APPLICATIONS MUST BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/countyhawaii
E-mail: [email protected]
