Join a team that helps keep critical life safety and low voltage projects running smoothly. We are looking for a highly organized, customer-focused Administrative Assistant to support our Fire Large Projects teams. In this role, you will work closely with Project Managers, Account Executives, field teams, vendors, subcontractors, and customers to help coordinate daily operations, maintain project documentation, support billing activities, and keep department processes moving efficiently. This is an excellent opportunity for someone who enjoys fast-paced environments, thrives on organization, and wants to build a long-term career supporting commercial construction and life safety operations.
What You'll Do
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Support Project Managers and department leadership with daily administrative and operational tasks
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Coordinate communication between customers, vendors, subcontractors, and internal teams
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Maintain and organize project documentation, drawings, closeout packages, and department records
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Keep project tracking systems, department boards, and ERP records accurate and up to date
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Assist with billing, collections, reporting, and customer/vendor setup
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Review employee time entries for payroll accuracy and follow up on missing or incorrect submissions
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Help ensure projects, documentation, and department operations remain organized, compliant, and on schedule
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0-2 years of administrative experience
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High School Diploma or Equivalent (required)
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Strong data entry skills with the ability to input and update information accurately across
multiple systems or databases. -
Ability to review and verify information for errors, inconsistencies, or missing data and
make corrections as needed. -
Ability to read, write, hear, speak and comprehend English
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Excellent written and verbal communication skills
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Customer Service driven
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Intermediate skill in MS Office suite
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Ability to work overtime (when requested/needed)
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Punctuality and regular attendance (required)
Physical Demands and Work Environment
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Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily
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Ability to walk, bend, stoop, hear, and speak, daily
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Move/Transport items weighing 20 pounds, occasionally
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Stand or Sit for long periods (4+ hours), daily
At TRL Systems, we've been keeping people and their property safe for over 42 years. As an integrator of Fire Alarm, Nurse Call, and Security systems, everything we do has the potential to save lives and you get to be a part of that. Your role is important and here’s what you can expect as a member of our TRL Team:
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Comprehensive Benefits Package: Medical insurance, dental insurance, life insurance, 401k plan, paid holidays, Paid Time Off
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Employee Merit and Longevity Awards: Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few
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Company Sponsored Events: Family-friendly events with food, games and prizes
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Training and Development: Classes available to develop you personally and professionally to help you be the best version of you possible!
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Career Advancement: We want to partner with you to build a long and successful career at TRL and will help you realize your potential
TRL Systems, Inc. conducts pre-employment drug screening in accordance with Federal Contractor regulations and background checks in accordance with State and local regulations. In addition to having many clients (hospitals, schools, etc.) who require background checks, as a federal contractor TRL is also required to complete a background check for any employee who may work on a federal contract in any capacity. For any position that drives a Company vehicle, our insurance carrier requires criteria to be met and therefore will be a condition of employment.
TRL Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. TRL’s employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, physical or mental disability, sexual orientation, gender identity, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes.
The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all California locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and/or training.
