Wentzville R-IV School District
Position Description
Locator: 3.20
Position Title: Division Secretary
Reports To: Designated Administrator
SUMMARY
Assists management level administrators in the performance of general District
responsibilities.
QUALIFICATIONS/REQUIREMENTS
Division secretaries shall have earned a high school diploma or its equivalent and
possess a high level of competence in secretarial skills, a working knowledge of
personal computer operations and word processing software packages.
ESSENTIAL JOB DUTIES
- Demonstrates proficiency in database management and spreadsheet
development.
- Performs necessary functions unique to the position for which employed.
- Assumes responsibility for a variety of management tasks associated with
division level administration.
- Acts as a receptionist in answering telephone calls and greeting visitors.
- Assists the division administrator in arranging appointments.
- Screens all visitors for the division administrator.
- Types and proofreads correspondence, forms, and notices.
- Prepare reports and enter data.
- Organizes and maintains appropriate filing systems.
- Collect and organize daily attendance data
- Assists in the preparation of educational reports and research documents.
- Operates office equipment.
- Maintains confidential nature of all school related matters.
- Communicates with staff.
- Completes periodic training, as necessary, to enhance skill development and
professional growth.
- Demonstrates proficiency in database management and spreadsheet
development.
OTHER DUTIES AND RESPONSIBILITIES
Completes secretarial tasks assigned by the immediate supervisor. Performs other
duties as assigned by the immediate supervisor.
