Job Overview
Help Our School Thrive:
St. Nicholas Cathedral School (SNCS) is seeking an enthusiastic, organized, resourceful, and mission-driven Administrative Operations & Family Services Coordinator to join our administrative team.
Located in the heart of Chicago's Ukrainian Village, SNCS is a vibrant Catholic elementary school serving students from Preschool through Grade 8. Our school is committed to academic excellence, strong Catholic values, and serving families with professionalism, compassion, and integrity.
This position plays a central role in the daily life of the school by supporting students, families, staff, and school leadership. The successful candidate will enjoy variety, thrive in a collaborative environment, embrace technology, and take pride in creating efficient systems while delivering exceptional service to our school community.
As SNCS continues to grow, this position offers opportunities for increased responsibility, professional development, and the ability to help shape the future of our administrative operations.
Responsibilities
Responsibilities include, but are not limited to:
- Support the day-to-day administrative operations of the school.
- Welcome and assist students, families, visitors, and community members with professionalism and warmth.
- Support enrollment, registration, student services, and student records.
- Coordinate required student records and compliance documentation.
- Support financial operations and reporting.
- Maintain employee records and assist with onboarding and personnel documentation.
- Coordinate purchasing, office supplies, vendor relationships, and operational projects.
- Assist with facility operations and maintenance scheduling.
- Prepare reports and maintain accurate administrative records.
- Create donor acknowledgments and provide administrative support for development initiatives.
- Support the creation of school communications, newsletters, flyers, correspondence, and other school publications.
- Create and schedule engaging content for the school's social media platforms, highlighting school events, student achievements, and community outreach.
- Assist with marketing, enrollment, and community engagement initiatives through print and digital communications.
- Experience updating the school website or other digital communication platforms is welcomed and considered an asset.
- Identify opportunities to improve office systems, workflows, and operational efficiency.
- Collaborate closely with school leadership on special projects and school-wide initiatives.
- Perform additional duties that support the mission and daily operation of the school
We Are Looking for Someone Who:
- Enjoys working in a collaborative, team-oriented environment.
- Loves supporting children, families, and Catholic education. Is exceptionally organized, detail-oriented, and dependable.
- Can effectively manage multiple priorities while maintaining accuracy.
- Is comfortable working independently and taking initiative.
- Learns new technology quickly and confidently.
- Is highly proficient with Microsoft Office, Google Workspace, spreadsheets, databases, and online management systems.
- Is resourceful and comfortable researching solutions and leveraging technology to improve efficiency.
- Demonstrates excellent written and verbal communication skills.
- Has outstanding writing, proofreading, and editing skills.
- Has experience creating engaging content and managing social media platforms such as Facebook, Instagram, and LinkedIn.
- Has an eye for creating attractive flyers, newsletters, marketing materials, and professional communications.
- Experience with website updates, graphic design, photography, or digital communications is considered an asset.
- Maintains confidentiality and exercises sound judgment.
- Demonstrates professionalism, flexibility, initiative, and a positive attitude.
- Knowledge of the Ukrainian language is an asset.
Why Join SNCS?
At St. Nicholas Cathedral School, every member of our team plays an important role in helping students grow academically, spiritually, and personally. We value collaboration, innovation, continuous improvement, and a commitment to serving our families with excellence.
This is an opportunity to become a valued member of a dedicated team that believes in service, faith, and making a lasting difference in the lives of children and families. As our school continues to grow, so will the opportunities to expand your skills, take on new challenges, contribute new ideas, and make a meaningful impact on the future of our school community.
If you are looking for a career where your organizational skills, creativity, communication abilities, and commitment to service will be valued—and where you can grow professionally while making a difference every day—we would love to hear from you.
Pay: $38,000.00 - $45,000.00 per year
Benefits:
- 403(b)
- 403(b) matching
- Dental insurance
- Paid time off
Work Location: In person
