Executive Assistant
Conti LLC – Metro Detroit, MI
Position Summary
Conti LLC is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have experience working within the construction, engineering, industrial, or project-based environment and possess the ability to manage multiple priorities in a fast-paced setting.
The Executive Assistant will serve as a trusted partner to executive leadership, managing schedules, communications, travel arrangements, meetings, and special projects while maintaining the highest level of confidentiality and professionalism.
Key Responsibilities
Executive Support
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Manage complex calendars and schedules for executive leadership.
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Coordinate and prioritize meetings, appointments, conferences, and events.
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Prepare executive correspondence, reports, presentations, and meeting materials.
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Screen and manage incoming communications, responding or escalating as appropriate.
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Arrange and coordinate domestic travel, accommodations, and related logistics.
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Maintain strict confidentiality regarding sensitive business information.
Construction & Operational Support
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Assist with project-related documentation, contract administration, and executive reporting.
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Coordinate meetings with clients, subcontractors, vendors, and project teams.
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Support bid submissions, proposals, project kickoffs, and executive reviews.
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Track critical deadlines, project milestones, and action items.
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Assist leadership with strategic initiatives and special projects.
Administrative Management
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Prepare meeting agendas and record key meeting outcomes and action items.
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Maintain organized digital and physical filing systems.
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Coordinate company events, leadership meetings, and client functions.
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Process expense reports and assist with budget tracking.
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Develop and improve administrative processes and procedures.
Communication & Relationship Management
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Serve as a professional liaison between executives, employees, clients, and business partners.
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Foster strong relationships across departments and external stakeholders.
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Demonstrate sound judgment in handling sensitive situations and information.
Qualifications
Required
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5+ years of Executive Assistant experience supporting senior leaders.
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Experience in the construction, engineering, industrial services, manufacturing, or related industry.
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Exceptional organizational and time-management skills.
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Strong written and verbal communication abilities.
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High level of discretion and professionalism.
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Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word.
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Ability to prioritize competing demands and meet deadlines.
Preferred
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Experience supporting C-suite executives or company owners.
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Familiarity with construction project documentation and contracts.
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Experience using Procore, Viewpoint, CMiC, Vista, or similar construction management software.
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Associate's or Bachelor's degree in Business Administration or related field.
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Experience coordinating board meetings and executive leadership events.
Key Competencies
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Executive Presence
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Professional Communication
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Organization and Planning
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Attention to Detail
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Problem Solving
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Confidentiality
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Relationship Building
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Adaptability
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Project Coordination
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Process Improvement
Conti LLC offers a competitive compensation package including:
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Medical, Dental, and Vision Insurance
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401(k) with Company Match
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Paid Time Off and Holidays
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Professional Development Opportunities
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Employee Assistance Program
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Performance-Based Incentives (when applicable)
Why Join Conti LLC?
At Conti LLC, we are committed to delivering excellence through innovation, collaboration, and integrity. As a member of our team, you will work closely with executive leadership and play a critical role in supporting the successful execution of complex projects and strategic initiatives.
Conti LLC is an Equal Opportunity Employer.
