JOB
Items to note:
This position is only open to Colorado state residents.
This posting may fill more than one vacancy.
Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado
To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video What Happens After You Apply
Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.
The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.
DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.
If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.
Good Government Starts Here!
Why We Want You:
We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.
What You'll Get From Us:
In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees.
EXAMPLE OF DUTIES This position exists to provide professional technical expertise to DPA regarding the state's purchasing and contract process. In particular, for the drafting of solicitations and statements of work, management of the solicitation process, negotiation of contracts, purchase order issuance, terms and conditions reviews and negotiation, contract renewals and modifications, and for the resolution of issues which may arise between vendors and end users of services.
This position will primarily, but not solely, support the Integrated Document Solutions (IDS) program and the vendors that provide needed services related to the IDS. This position may also support other Divisions as necessary.
A summary of the duties and responsibilities will include, but are not limited to, the following:
Contract Administrator-
Serves as the contract administrator by negotiating contracts, financing agreements and leases, negotiating terms and conditions, and issuing purchase orders for goods and services.
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Negotiates terms with vendors and ensures that language will be approved by necessary contract approvers (including the Contract Manager, Attorney General, State Controller's Office, Risk Management, OIT, etc.).
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Must apply State Fiscal Rules and the Colorado Procurement Code and Rules in determining language.
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Initial negotiation through the final draft and execution of the Contract is the responsibility of this position.
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Ensures that contracts and purchase orders are renewed on time and via the appropriate mechanism.
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Works with Contract Managers to identify and apply the appropriate remedies if a contractor fails to perform.
Purchasing Agent-
Serves as a purchasing agent for solicitations including, but not limited to, Requests for Proposal (RFP), Documented Quotes (DQ), Invitations for Bid (IFB), Invitations to Negotiate (ITN), and Requests for Information (RFI) as needed to obtain goods and services.
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This includes, but is not limited to, assisting program managers to develop appropriate Statements of Work (SOW) and/or specifications for solicitations, posting and managing solicitations, running evaluations, and creating awards.
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Ensures that all solicitations are completed in accordance with the State Procurement Code and Rules.
Interpretation of Contract
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Provides interpretation of contract terms to managers, other staff and contractors as necessary.
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Ensures that Divisions are complying with all applicable rules, statutes, and policies including fiscal rules and procurement rules.
Contract Audits-
Performs contract audits on an as-needed basis for all Division contracts.
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Ensures all contract information is current in the Contract Management System (CMS) and all encumbrances are completed correctly in the State’s financial system.
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Provides timely contract expiration reports and information to the Division.
Division Representative
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Attends appropriate meetings such as Procurement Advisory Council (PAC) and other informational or training meetings as required.
SUPPLEMENTAL INFORMATION
Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.
Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal
[email protected]