Overview
Join our dedicated team as a Shelter Administrative Assistant and become a vital part of creating a safe, organized, and welcoming environment for those in need. In this role, you manage essential administrative tasks, and support the smooth operation of shelter services. Your proactive approach, excellent organizational skills, and compassionate communication will help ensure that our shelter functions efficiently while maintaining confidentiality and professionalism. This paid position offers an exciting opportunity to make a meaningful difference in the community through dedicated office management and client support.
Duties
- Handle incoming inquiries via phone and in person, providing accurate information and compassionate support
- Maintain organized filing systems, manage data entry tasks, and ensure all records are accurate and up-to-date using Microsoft Office tools and Google Workspace
- Manage calendar appointments, schedule meetings, and coordinate daily activities to optimize shelter operations
- Oversee office supplies inventory, and perform basic bookkeeping to support financial record-keeping
- Handle confidential information with discretion while ensuring compliance with privacy policies
- Support clerical tasks such as proofreading documents, preparing reports, and managing correspondence to facilitate seamless communication within the shelter
Skills
- Proficiency in Microsoft Office and Google Workspace and computer literacy to perform various administrative functions efficiently
- Knowledge and proficient in Social Media platforms
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent phone etiquette and customer service skills to foster positive client interactions
- Previous office management or administrative experience is preferred for handling clerical duties confidently
- Ability to type quickly with high accuracy for data entry tasks and proofreading documents
- Knowledge of office management procedures including filing systems, calendar management, and handling confidential informationThe Shelter Administrative Assistant is a highly motivated, process, enthusiastic self-starter with a professional attitude, and procedure-oriented worker committed to the mission, values, goals, and success of DAS.This person must be well organized, professional, and be adaptable. The primary function of this position is providing administrative support to the Director in handling clerical duties and coordinating information.
Pay: From $15.50 per hour
Benefits:
- Employee assistance program
- Employee discount
- Paid time off
Work Location: In person
