Overview:
Tuvli is looking for an Executive Secretary V to provide professional support services to Department of State's bureau of Consular Affairs-Front Office.
Responsibilities:
- Manage the processing and quality assurance of all forms of correspondence, including cables, memorandums, letters, and briefing papers, ensuring consistency with Department standards.
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Assists CA/P S Administrative Assistants and Management Analyst in managing complex internal tasks, deadlines, and deliverables.
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Serve as the principal administrator for the CA/P SharePoint site, developing advanced workflows, managing permissions, and ensuring compliance with
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Departmental guidance.
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Analyze and prioritize incoming memos, submissions, and reports, providing strategic recommendations to senior leadership.
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Direct the clearance process for high-priority action items, ensuring timely and accurate responses from CA/P staff.
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Coordinate closely with the CA Front Office, all CA directorates, other Department bureaus, and 7th floor staff to facilitate top-level policy and communications initiatives.
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Lead the development and clearance of media, press guidance, talking points, congressional engagement, social media, and messaging campaigns to protect U.S. citizens and secure America's borders.
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Prepare and review complex briefing materials for senior officials, including public presentation outlines and strategic reports.
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Edit internal policy and operational documents; draft high-level correspondence and reports.
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Prepares, compile and synthesize input from CA/P for weekly activity reports and other strategic documents.
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Advise the CA/P Director on emerging issues and recommend actions on matters requiring immediate attention.
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Serve as the bureau’s SharePoint and digital communications expert, providing advanced training and briefings to staff and external partners.
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Assists in developmental, leadership, and training initiatives for CA/P staff.
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Assist with HR functions in coordination with the Deputy Director, including hiring, onboarding, personnel actions, and bidding.
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Manage the flow of complex inquiries from congressional offices, other bureaus, and the White House, ensuring accurate routing, drafting, and clearance.
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Secondary/Backup Duties:
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Review time and attendance records and oversee leave and rotation planning for the office.
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Manage office-wide email distribution lists, organizational calendars, and internal communication channels.
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Oversee onboarding and offboarding processes, ensuring seamless transitions for staff and coordination with IT and HR.
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Supervise office supply management and automation equipment maintenance.
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Reviews travel authorizations and vouchers; oversee travel planning and compliance.
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Lead coordination of high-profile meetings, seminars, and conferences, both domestically and overseas.
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Develop and maintain strategic stakeholder contact lists, including diaspora groups, industry leaders, media, and congressional offices.
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Oversee newsletter and email distribution list management, ensuring effective outreach and communication.
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Review and approve meeting minutes and ensure follow-up on action items.
Qualifications:
- Master’s Degree preferred; Bachelor’s Degree required.
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5+ years’ work experience in the Bureau of Consular Affairs or related field.
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5+ years’ professional experience in governmental affairs, public affairs, or strategic communications.
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3+ years supervisory experience.
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Advanced knowledge of SharePoint and Microsoft Office suite.
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Superior organizational, communication, writing, and editing skills.
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Demonstrated ability to draft and edit strategic communication materials for senior audiences.
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Strong organizational, interpersonal, coordination, and communication skills.
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Proven leadership and supervisory skills, including mentoring and training staff.
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Strong analytical skills; ability to interpret and apply complex regulatory materials.
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Ability to coordinate effectively with senior Department officials and external stakeholders.
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Ability to manage multiple high-priority tasks under pressure.
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Commitment to maintaining composure and objectivity in stressful situations.
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Active Secret Clearance.
Qualifications:
- Master’s Degree preferred; Bachelor’s Degree required.
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5+ years’ work experience in the Bureau of Consular Affairs or related field.
-
5+ years’ professional experience in governmental affairs, public affairs, or strategic communications.
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3+ years supervisory experience.
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Advanced knowledge of SharePoint and Microsoft Office suite.
-
Superior organizational, communication, writing, and editing skills.
-
Demonstrated ability to draft and edit strategic communication materials for senior audiences.
-
Strong organizational, interpersonal, coordination, and communication skills.
-
Proven leadership and supervisory skills, including mentoring and training staff.
-
Strong analytical skills; ability to interpret and apply complex regulatory materials.
-
Ability to coordinate effectively with senior Department officials and external stakeholders.
-
Ability to manage multiple high-priority tasks under pressure.
-
Commitment to maintaining composure and objectivity in stressful situations.
-
Active Secret Clearance.
Benefits Information: SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. Pay Range: $50.00 Job ID: 2026-25001 Work Type: On-Site
