Business Operations Assistant
About the Role
We are looking for a Business Operations Assistant to support management across several growing businesses in the Tulsa area.
This person will serve as an extension of the management team by helping complete daily responsibilities, following up on open items, and moving projects forward. The role is hands-on and will include both administrative work and on-site support.
Responsibilities may include
- Follow up with vendors, clients, partners, contractors, employees, and other contacts.
- Track tasks, deadlines, and project updates.
- Provide customer service and help respond to routine questions and requests.
- Support property-management activities for Near Me Real Estate.
- Assist with operations at HOTWORX and Tulsa Fitness Club.
- Support members, guests, and daily operations at Catalyst Coworking.
- Handle inventory runs, store pickups, bakery pickups, deliveries, and other business errands.
- Meet contractors or vendors on-site and provide the information, materials, or access they need.
- Assist with marketing and social media projects.
- Make website and CRM updates.
- Attend networking meetings and represent the businesses professionally when assigned.
- Prepare and maintain documents, spreadsheets, checklists, and business records.
- Provide on-site support at multiple locations throughout Tulsa.
- Complete administrative work remotely when appropriate.
- Take on additional assignments as business priorities change.
Decision-Making and Authority
This role does not require independent decision-making authority. The assistant will work from direction provided by management and at times receive decision making abilities.
A supervising manager may delegate specific authority for individual assignments when needed.
Qualifications
- Fast learner who can quickly understand new businesses, systems, and assignments.
- Highly organized and dependable.
- Detail-oriented when managing tasks, inventory, schedules, records, and follow-ups.
- Strong ownership mentality and willingness to take responsibility for completing assignments.
- Physically fit and able to participate in workouts.
- Comfortable with active, hands-on work and changing priorities.
- Reliable vehicle and ability to travel between business locations.
- Personal computer suitable for remote administrative work.
- Comfortable communicating with customers, members, tenants, vendors, contractors, partners, and employees.
- Able to work in both office and field environments.
- Able to support a high volume of work as business needs require.
Previous experience is helpful but not required. We are primarily looking for someone who learns quickly, follows through, communicates clearly, and can be trusted to handle responsibilities without constant supervision.
What Success Looks Like
- Assigned tasks are tracked and followed through to completion.
- Vendors, clients, contractors, and team members receive timely follow-up.
- Projects continue moving forward without management having to repeatedly request updates.
- Pickups, deliveries, errands, and contractor meetings are handled reliably.
- Documents, spreadsheets, websites, and CRM records stay accurate and current.
- The assistant notices open items, takes ownership of assigned work, and communicates when additional direction or approval is needed.
Work Environment
This position includes both remote and on-site work across Near Me Real Estate, HOTWORX, Tulsa Fitness Club, Brice’s Coffee on 15th, and Catalyst Coworking.
The role will primarily involve travel between locations in the Tulsa area. As the businesses expand, travel to additional cities and states may become part of the position.
Pay: $12.00 - $25.00 per hour
Benefits:
- Dental insurance
- Vision insurance
Work Location: Hybrid remote in Tulsa, OK 74104
