Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and proficient in office management, with a passion for creating a welcoming environment. You will serve as the first point of contact for visitors and clients, manage communication channels, and support various administrative functions to keep our office running efficiently. This paid position offers an excellent opportunity to develop your skills in a fast-paced, supportive environment.
Responsibilities
- Greet visitors warmly and professionally, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems, screen calls, and direct inquiries to appropriate team members using proper phone etiquette
- Handle data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets
- Maintain organized filing systems, including digital and physical documents, ensuring easy retrieval and confidentiality
- Assist with calendar management and scheduling appointments for staff or medical/dental professionals as needed
- Support office management tasks such as ordering supplies, managing inventory, and coordinating maintenance requests
- Perform clerical duties including proofreading documents, preparing correspondence, and managing client communication efficiently
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or bookkeeping is a plus but not required
- Familiarity with multi-line phone systems and front desk operations in medical or dental settings is advantageous
- Bilingual abilities are highly valued to assist diverse client needs
- Demonstrated computer literacy with technical proficiency in data entry, file management, and document processing
- Strong customer service skills with the ability to communicate clearly via phone and in person while maintaining professionalism
Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the daily functions of our busy office!
Pay: $21.00 - $25.00 per hour
Work Location: Remote
